Title
Recommendation to Authorize the City Manager to Execute an Agreement with Blue Flame Crew West, LLC in an Amount Not-to-Exceed $779,900 for the Doolittle Landfill Flare and Piping Replacement Project; and
Adoption of Resolution Amending Fiscal Year 2021-23 Capital Budget to Appropriate an Additional $279,900 from the City Solid Waste Surcharge Fund (260).
In accordance with the California Environmental Quality Act (CEQA), this project is categorically exempt from further environmental review pursuant to CEQA Guidelines Section 15301 (Existing Facilities). The Doolittle Landfill Flare and Piping Replacement Project replaces infrastructure for the collection and destruction of methane gas. (Public Works 31041520)
Body
To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
EXECUTIVE SUMMARY
On October 19, 2023, City of Alameda (City) staff issued a Request for Proposal (RFP) to replace the landfill flare and associated piping at the Doolittle Landfill. After a submittal period of 21 days, one timely proposal was received. Staff believe the single proposal is due to the specialty nature of the work. Based on review of the proposal and past performance, staff recommends awarding an agreement to Blue Flame Crew West, LLC in an amount not-to-exceed $779,900. The City Council appropriated $500,000 for this project in the Fiscal Year 2021-2023 Capital Budget. Staff recommends two City Council actions to move forward with the work: 1) execute the proposed agreement and 2) approve the proposed budget resolution allocating an additional $279,900 from Fund 260 Solid Waste Surcharge. Fund 260 has sufficient balance to support this work. The increase in project costs is due to general inflation and specifically, inflated material costs post pandemic.
BACKGROUND
The Alameda City Doolittle landfill began operation in 1953. The landfill accepted mainly household waste, grass cuttings, tree trimmings, demolition wastes and solid indus...
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