Title
Continuation of the Evaluation of the Cultural Arts and Arts Programming Request for Proposals
Body
BACKGROUND
In December of 2023, the City Council accepted the Alameda Public Arts Master Plan, a guide for implementing the City of Alameda's public art program. The Plan includes a Five-Year Action Plan, which outlines actionable tasks associated with seven key recommendations to be taken over the next five years, including the "release [of] a grant application for Cultural Arts and Arts Programming".
Building off the cultural arts and arts programming Request for Proposal (RFP) issued in 2022, in December 2023 staff presented to the PAC for consideration a draft RFP with proposed publication in January 2024. The PAC approved an RFP to provide eight grants totaling $60,000 of Fund monies for cultural arts and arts programming in Alameda. The RFP was released on January 22, 2024, with all proposals due on March 21, 2024.
On April 15, 2024, the PAC convened to review and evaluate a total of twenty (20) proposals covering an array of artistic disciplines such as dance, theater, and mixed media. Commissioners scored each proposal across seven selection factors listed below:
Selection Factors
1. Proposed Event or Program
5. Equity and Accessibility
2. Experience
6. Leveraged funds1
3. Budget
7. Local Preference2
4. Schedule
The selection factors were weighted using the following score metric, on a scale from 1 to 100.
Scoring Metric
Proposed Event or Program
An assessment of the proposed event or program and how it will benefit the broader community and engage local arts and culture groups and individuals.
35%
Experience/ Capacity
An assessment of the organization's experience and/or capacity to implement programs and projects to enhance local arts and culture.
25%
Budget
Inclusion of reasonable cost estimates within desired grant amount.
10%
Schedule
Inclusion of realistic program schedule.
10%
Equity and Accessibility
Proposal is accessible and addre...
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