Title
Recommendation to Authorize the City Manager to Award a Third Amendment to Agreement, for a Total Five-Year Expenditure Not to Exceed $148,218, to Dream Ride Elevator for Full Service Elevator Maintenance and Repairs in City Buildings (Various Locations). (Public Works 706001)
Body
To: Honorable Mayor and Members of the City Council
EXECUTIVE SUMMARY
Elevators located within City of Alameda (City) facilities have aged three years since the original agreement was entered into in 2017. During this time period, the State Regulations have also changed. To keep current with State standards and repairs, staff recommends awarding a Third Amendment to Agreement that increases the amount originally awarded by $13,500 per year for the three years remaining in this contract with Dream Ride Elevator for an amount not to exceed $148,218.
BACKGROUND
Within the 500,000 square feet of City buildings maintained by Public Works staff, seven elevators require routine, specialized maintenance, repair and testing to ensure safety and compliance with applicable laws. The elevators are at City Hall, City Hall West, the Police Department, the Civic Center Parking Garage, the new Emergency Operations Center, the Main Library, and the Veterans Building.
DISCUSSION
On September 5, 2017, the City Council awarded a Second Amendment to Agreement in an amount not to exceed a total five-year expenditure of $107,718.02 and to extend the contract for a total of five years to Dream Ride Elevator for full service elevator maintenance and repairs in City buildings. Staff is recommending that the City Council award a Third Amendment to Agreement increasing the contract amount by $40,500 over the next three fiscal years ($13,500 per year) to address new State standards and additional repair needs for the existing seven elevators operating in City facilities.
|
Contract |
Current Yearly Total |
Amount Increased |
Total |
|
FY17-18 |
$ 20,680.00 |
|
$ 20,680.00 |
|
FY18-19 |
$ 20,248.89 |
|
$ 20,248.89 |
|
FY19-20 |
$ 21,829.47 |
$13,500.00 |
$ 35,329.47 |
|
FY20-21 |
$ 22,260.17 |
$13,500.00 |
$ 35,760.17 |
|
FY21-22 |
$ 22,699.49 |
$13,500.00 |
$ 36,199.49 |
|
Total Five Year Amount |
$107,718.02 |
$40,500.00 |
$148,218.02 |
ALTERNATIVES
Staff recommends that the City Council increase the contract amount with Dream Ride Elevator. Alternatively, staff could opt to not increase the amount, which may result in an inability to adhere to with State compliance orders.
FINANCIAL IMPACT
The program is budgeted in the Public Works Department’s Programs with funds for this contract’s annual costs budgeted in the General Fund (001), Program 707 (Facilities Maintenance), Base Reuse Fund (858), Program 818003 (Alameda Point Maintenance), and Parking Fund (224), Program 02241.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action does not affect the Municipal Code.
ENVIRONMENTAL REVIEW
In accordance with the California Environmental Quality Act (CEQA), this project is Categorically Exempt under the CEQA Guidelines Section 15301(c), Existing Facilities.
CLIMATE IMPACTS
There are no climate impacts from awarding this contract.
RECOMMENDATION
Authorize the City Manager to award a Third Amendment to Agreement for a total five-year expenditure not to exceed $148,218.02, to Dream Ride Elevator for full service elevator maintenance and repairs in City buildings (various locations).
CITY MANAGER RECOMMENDATION
The City Manager requests authorization to award a Third Amendment to Agreement for a total five-year expenditure not to exceed $148,218.02 to Dream Ride Elevator.
Respectfully submitted,
Liam Garland, Public Works Director
By,
Erin Smith, Public Works Director
Financial Impact section reviewed,
Nancy Bronstein, Interim Finance Director/Human Resources Director
Exhibits:
1. Original Contract
2. First Amendment
3. Second Amendment
4. Third Amendment
cc: Eric Levitt, City Manager