Title
Recommendation to Authorize the City Manager to Execute a Contract Amendment with Ray’s Electric for the Park Street Corridor Safety and Operations Improvement Project, No. P.W. 03-15-03, in an Amount Not to Exceed $99,750, Including Contingency, for a Total Expenditure Under the Agreement, of $429,830. (Public Works 91170)
Body
To: Honorable Mayor and Members of the City Council
From: Eric Levitt, City Manager
EXECUTIVE SUMMARY
In 2011, the City of Alameda (City) was awarded a Highway Safety Improvement Project (HSIP) grant and Transportation for the Clean Air (TFCA) funds for the Park Street Corridor Safety and Operations Improvement project. On April 3, 2018, the City Council awarded a contract to Ray’s Electric in the amount of $333,080 for the final phase of the traffic signal upgrades along the Park Street corridor between Blanding Avenue and Encinal Avenue. Unforeseen extra work and additional project components will require a contract increase of $99,750 to complete the final phase. Sufficient funding is available in the existing capital project budget to pay for the additional contractual expenses and there is no impact to the General Fund.
BACKGROUND
Construction work for the original project included amending traffic signal timing sequence, installation of pedestrian push buttons that are Americans with Disability Act (ADA) compliant, advance warning system, emergency vehicle preemption and transit signal priority system, which provides advance green indication to allow emergency vehicles to move first, and converting signal operation from fixed time to on-demand via installation of a video detection system, which is one of the most effective tools for reducing pollutant emissions and overall traffic delay in the corridor. Traffic signal equipment upgrades were done at following intersections:
Park Street and Blanding Avenue
Park Street and Clement Avenue
Park Street and Buena Vista Avenue
Park Street and Tilden Avenue
Park Street and Santa Clara Avenue
Park Street and Central Avenue
DISCUSSION
On May 7, 2018, the City Council awarded a contract to Ray’s Electric for a total amount of $333,080 (see Exhibit 1). Staff is requesting a contract increase of $99,750 due to unforeseen work and additional project components. Additional work is required and includes replacing old and undersized signal conduit runs at one intersection, providing upgraded connections to Alameda Municipal Power supply, including a new electrical meter pedestal at Park Street and Lincoln Avenue, removing old equipment and adding a new signal cabinet at Park Street and Clement Avenue and upgrading transit signal priority components to the most current AC Transit requirements. The contract amendment is attached as Exhibit 2.
FINANCIAL IMPACT
The original funds were budgeted in the Public Works Department account for the Capital Improvement Program (91170) - Park Street Corridor Safety and Operations Improvement, which is funded through the federal HSIP and TFCA funds. Caltrans has awarded the City $607,000 from HSIP and $191,000 is provided as a match from the TFCA for a total project cost of $798,000 to cover construction costs. Additional grant funds were also awarded for preliminary engineering costs. Sufficient funding is available in the existing CIP 91170 budget to pay for the additional contractual expenses. The City Council previously approved the original contract with Ray’s Electric as presented below:
|
Contract Phase |
Authorized Amount |
Expended to Date |
|
Original Contract |
$330,080.00 |
$302,725.84 |
|
Contract Amendment |
$ 99,750.00 |
$ 0.00 |
|
Total |
$429,830.00 |
$302,725.84 |
There is no impact to the General Fund.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This project meets the Transportation Element of the City’s General Plan’s Circulation goal to plan, develop and maintain a safe, barrier-free and efficient transportation system to provide the community with adequate present and future mobility.
Objective #4.1.1: Provide for the safe and efficient movement of people, goods and services; Objective # 4.1.3: Preserve mobility for emergency response vehicles and maintain emergency access to people and property, and Objective #4.1.5: Consider the transportation needs of the community, including those with limited mobility options.
ENVIRONMENTAL REVIEW
In accordance with the California Environmental Quality Act (CEQA), this project is Categorically Exempt pursuant to CEQA Guidelines Sections 15301(c) - Existing Facilities and 15304(c) - Minor Alterations to Land In accordance with the National Environmental Policy Act, this project is a Categorical Exclusion under 23 Code of Federal Regulations Sections 771.117(c): activity (d)(2).
RECOMMENDATION
Authorize the City Manager to execute a contract amendment with Ray’s Electric for the Park Street corridor safety and operations improvement project, No. P.W. 03-15-03, in an amount not to exceed $99,750, including contingency, for a total expenditure under the agreement, of $429,830.
Respectfully submitted,
Liam Garland, Public Works Director
By,
Scott Wikstrom, City Engineer
Financial Impact section reviewed,
Elena Adair, Finance Director
Exhibits:
1. Original Agreement
2. Contract Amendment