Title
Recommendation to Authorize the City Manager to Execute an Agreement with Radius Earthwork Inc for Pavement Management Project, Phase 42, No. P.W. 11-23-30, in an Amount Not-to-Exceed $4,247,640, Including Contingency.
In accordance with the California Environmental Quality Act (CEQA), this action is categorically exempt from further environmental review pursuant to CEQA Guidelines Section 15301 (Existing Facilities). (Public Works 31041520)
Body
To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
EXECUTIVE SUMMARY
The City of Alameda (City) has over 147 centerline miles of roadway providing access and circulation to every resident and business in the City. The City’s pavement management program, in combination with the City’s Maintenance Service Center, works to maintain this network through a combination of maintenance and rehabilitation activities including an annual capital project. Phase 42 of the Pavement Management Project includes pavement overlays, slurry sealing and crack sealing for approximately 6.9 miles of roadway. After a successful bidding process, staff recommends that the City Council approve an agreement with Radius Earthwork Inc., the lowest responsive bidder, in an amount not-to-exceed $4,247,640.
BACKGROUND
The City implements an annual pavement rehabilitation program to maintain and improve the City’s roadway network. Staff use StreetSaver® software to assist with project selection. StreetSaver® is utilized by all Bay Area agencies and serves as a planning tool to assist the City with long term roadway asset management planning.
Each year the pavement management program focuses on one of the three planning zones in the City, rotating from the west zone (western limits to Grand Street) to the east zone (between Grand Street and High Street), to the Bay Farm Island zone (High Street to eastern limits), and then back to the west zone.
The current project is in the east zone and includes both preventive maintenance treatments and roadway rehabilitation treatments. Preventive maintenance treatments include crack sealing and slurry sealing. These treatments are applied to the surface of the roadway to seal the surface, prevent ultraviolet degradation, and prevent water intrusion, thus prolonging the useful life of the roadway for an additional five to seven years until another surface seal can be applied or the roadway is rehabilitated. Rehabilitation treatments on this project include overlays, which are performed when the roadway is in fair condition. The work includes repair of localized failed areas, removal of predetermined depth of asphalt, and overlay with new asphalt.
In accordance with the Americans with Disabilities Act (ADA) Accessibility Guidelines, curb ramps along all rehabilitated streets will be upgraded to current standards including new detectable warnings (truncated domes). Additionally, some curb and gutter will be repaired to improve stormwater drainage.
As part of the City’s Vision Zero Policy and complete streets policy in the General Plan, all overlain and slurry sealed streets are further evaluated for signing and striping improvements to encourage people to drive at safe speeds and offer safe, comfortable passage for walkers and bikers.
DISCUSSION
The following streets were selected for rehabilitation overlay treatment, with reconstruction of isolated failed pavement areas, adjustment of manholes and monuments to grade, traffic/pavement marking removal and replacement:
|
Street |
Begin Location |
End Location |
|
Delmar Ave |
South (End) |
Otis Drive |
|
Grand St |
Fortmann Wy |
Estuary |
|
High St |
Otis Drive |
San Jose Ave |
|
Jackson St |
Grove St |
High St |
|
Mound St |
Otis Drive |
Fillmore St |
|
Park Ave |
Central Ave |
Santa Clara Ave |
|
San Antonio Ave |
Morton Ave |
Lafayette St |
|
Van Buren St |
Versailles Ave |
Mound St |
|
Van Buren St |
Court St |
High St |
The following streets have been identified for slurry seal:
|
StreetBegin LocationEnd Location |
|
|
|
Central Ave |
Grand St |
High St |
|
Lafayette St |
Central Ave |
Clement Ave |
|
Versailles Ave |
Otis Drive |
San Jose Ave |
The following streets have been identified for crack seal:
|
StreetBegin LocationEnd Location |
|
|
|
Broadway |
Encinal Ave |
Buena Vista Ave |
|
Clinton Ave |
Grand St |
Park St |
|
Pearl St |
Otis Dr |
Fernside Blvd |
|
Regent St |
Southend |
Central Ave |
To solicit the maximum number of bids and most competitive price, plans and specifications were provided to 17 separate builders’ exchanges throughout the Bay Area. Notices were also sent to contractors on the Public Works Department Contractor List. In addition, notices were placed on the City’s website and published in the Alameda Journal on March 1, 2024. Bids were opened on March 21, 2024. After a bidding period of 21 days, 5 contractors submitted bids. The bid result is as follows:
|
Bidder |
Location |
Bid |
|
Radius Earthwork Inc |
Campbell, CA |
$3,539,700 |
|
MCK Services Inc. |
Concord, CA |
$3,643,888 |
|
Teichert Construction |
Pleasanton, CA |
$3,839,786 |
|
Gallagher & Burk, Inc. |
Oakland, CA |
$4,134,134 |
|
McGuire and Hester |
Alameda, CA |
$4,158,778 |
Public Works staff contacted references provided by the lowest bidder and received positive feedback on the ability of the company to meet the project requirements and the quality and timeliness of their work.
Staff recommends awarding a contract to Radius Earthwork Inc for a total amount of $4,247,640, which includes a 20% contingency in the amount of $707,940. The contractor is not guaranteed any of the contingency amount and use of the contingency will be at the sole discretion of the City for work not originally anticipated in the plans and specification. The specifications also informed the successful bidder that they shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. The contract is attached as Exhibit 1.
ALTERNATIVES
• Award the contract as presented.
• Adjust or modify scope within the contract.
• Do not award the contract and provide alternative direction to staff.
FINANCIAL IMPACT
Pavement Management is a recurring rehabilitation project in the Capital Budget and any unspent funds from one budget cycle may be available during the next budget cycle. The funds for this project are budgeted in the Capital Improvement Program (Project No. C11000). The project is funded with monies allocated from, Road Maintenance and Rehabilitation Fund (Fund 212), Measure B and BB Local Streets and Roads Fund (Fund 230 and 231), Waste Fund (Fund 262), Vehicle Registration Fund (Fund 213) and Sewer Services Fund (Fund 501).
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
General Plan Objective 4.4.4 prioritizes the maintenance of capital investment and maximizing the efficiency of the existing street system. Additionally, the General Plan supports complete streets, which are designed for all modes of transportation as follows: General Plan policies LU-3 Complete Streets and ME-10 Movement, Action A, Complete Streets. This project is consistent with the Climate Action and Resiliency Plan and the Alameda Municipal Code by requiring a 95% recycling rate for asphalt and concrete and 65% for all other construction and demolition debris. This action is subject to the Levine Act.
This project supports the City Strategic Plan priority to Invest in Transportation, Infrastructure, Economic Opportunities & Historic Resources.
ENVIRONMENTAL REVIEW
In accordance with CEQA, this action is categorically exempt from further environmental review pursuant to CEQA Guidelines Section 15301 (Existing Facilities).
CLIMATE IMPACT
This project is consistent with the Climate Action and Resiliency Plan and the Alameda Municipal Code by requiring a 95% recycling rate for asphalt and concrete and 65% for all other construction and demolition debris. In addition, since vehicle miles traveled is the largest source of greenhouse gas emissions in Alameda, City staff expects that this project will have a positive climate impact. Better-maintained streets, refreshed striping and reconstructed curb ramps make it safer and more convenient to ride a bicycle, use the bus and walk and to reduce congestion and idling motor vehicles.
RECOMMENDATION
Authorize the City Manager to execute an agreement with Radius Earthwork Inc for Pavement Management Project Phase 42, No. P.W. 11-23-30, in an amount not-to-exceed $4,247,640, including contingency.
Respectfully submitted,
Erin Smith, Public Works Director
By,
Scott Wikstrom, City Engineer
Alan Viet-Ta, Project Manager
Financial Impact section reviewed,
Margaret O’Brien, Finance Director
Exhibit:
1. Agreement