Title
Recommendation to Authorize the City Manager to Accept the Work of Ranger Pipelines, Inc. for Cyclic Sewer Replacement Project, Phase 19, No. PW 02-22-18.
In accordance with the California Environmental Quality Act (CEQA), this action is categorically exempt from further environmental review pursuant to CEQA Guidelines Section 15301 (Existing Facilities).
(Public Works C21000)
Body
To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
EXECUTIVE SUMMARY
On October 15, 2019, City Council awarded a five-year agreement with Ranger Pipelines, Inc. in an amount not to exceed a total five-year expenditure of $28,924,389.83 for the Cyclic Sewer Replacement Project. On August 4, 2022, the City of Alameda (City) executed the third amendment to the agreement (Third Amendment) in an amount not-to-exceed $5,944,221,02, including 10% contingency, for Phase 19. The project replaced approximately 2.6 miles of sewer main, associated manholes, and lower laterals. The improvements made under the subject contract are complete and acceptable to staff. Staff is now recommending that City Council accept the work.
BACKGROUND
The work in this contract served as Project Year eight (8) of the 20-Year Rehabilitation Program included in the City’s 2015 Sewer Master Plan. The Sewer Master Plan utilized information collected through maintenance, inspection, and monitoring activities to assess system condition and capacity. The results were used to identify and prioritize sewer system capital improvement needs in a 20-Year Rehabilitation Program structured to maintain compliance with the Consent Decree and be consistent with the City’s sewer rate structure. Project Year eight (8) replaced approximately 2.6 miles of existing old and deteriorating sanitary sewer main. Completion of this work is required for compliance under the Final Consent Decree for Consolidated Case Nos. C 09-00186-RS and C 09-05684-RS, which requires the City to rehabilitate no less than 2.6 miles of sewer main and associated lower laterals and manholes per year, based on a cumulative total. This work is also consistent with and furthers the objectives of the City’s 2017 Sewer System Management Plan and adopted Capital Improvement Program.
DISCUSSION
On October 15, 2019, City Council awarded a five-year agreement with Ranger Pipelines, Inc. in an amount not-to-exceed a total five-year expenditure of $28,924,389.83 for the Cyclic Sewer Replacement Project. On August 4, 2022, the City executed the third amendment to the agreement (Third Amendment) in an amount not-to-exceed $5,944,221,02, including 10% contingency, for Phase 19.
The Phase 19 project was completed in accordance with the plans and specifications and is acceptable to the Public Works Department. The final cost, including all extra work orders, is $5,806,611.58.
ALTERNATIVES
• Accept the work as presented.
• Do not accept the work and give staff alternate instruction.
FINANCIAL IMPACT
The project was budgeted in Capital Improvement Program Project No. C21000 as part of the Sewer Services Fund (Fund 501). No additional appropriations are needed. Unused project appropriations will be released into the Sewer Services Fund fund balance and will be available for future project appropriations.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action is consistent with the Alameda Municipal Code. Project TIE21 in the City’s Strategic Plan is to, “Rehabilitate 8 miles of sewer pipes.”
ENVIRONMENTAL REVIEW
In accordance with CEQA, this action is categorically exempt from further environmental review pursuant to CEQA Guidelines Section 15301 (Existing Facilities).
CLIMATE IMPACTS
This project rehabilitated the sanitary sewer collection system and reduced the amount of infiltration and inflow from storm water and ground water. This helps prevent overflow of the sewer system and creates infrastructure more resilient to the effects of climate change.
RECOMMENDATION
Authorize the City Manager to Accept the Work of Ranger Pipelines, Inc. for Cyclic Sewer Replacement Project, Phase 19, No. PW 02-22-18, (Public Works C21000).
Respectfully submitted,
Erin Smith, Public Works Director
By,
Shilpa Patel, Assistant Engineer
Scott Wikstrom, City Engineer
Financial Impact section reviewed,
Margaret O’Brien, Finance Director