Title
Adoption of Resolution Authorizing the Acting City Manager, or Her Designee, to Negotiate and Execute Purchase Agreements Not to Exceed $268,000 for the Replacement of Six Police Department Vehicles and One Police Motorcycle. (Police 3121)
Body
To: Honorable Mayor and Members of the City Council
From: Elizabeth D. Warmerdam, Acting City Manager
Re: Adoption of Resolution Authorizing the Acting City Manager, or Her Designee, to Negotiate and Execute Purchase Agreements Not to Exceed $268,000 for the Replacement of Six Police Department Vehicles and One Police Motorcycle
BACKGROUND
The Police Department in coordination with the Public Works Department is responsible for replacing vehicles and equipment in accordance with the City of Alameda’s Vehicle and Equipment Replacement Policy. This policy is based on Alameda’s fleet replacement criteria about the useful life: age, mileage (or hours of operation), and usage. Vehicles and equipment are also reviewed and analyzed for safety history, serviceability, and operating performance to determine if replacement is recommended.
On June 19, 2018, the City Council adopted the Fiscal Year (FY) 2018-19 Mid-Cycle Budget Update, which provided for replacement of six vehicles and one motorcycle. The following table shows the vehicles being recommended for replacement in FY 2018-19 and the approximate replacement costs including special equipment costs needed to outfit the vehicles for the designated use.
|
Vehicle Type |
Per Unit Cost |
Total Replacement Cost |
|
2 Ford Police Interceptors - Patrol Utility Vehicles |
$50,000 |
$100,000 |
|
1 Ford Fiesta - Traffic Unit |
$22,000 |
$22,000 |
|
1 Police Motorcycle - BMW Police package |
$29,000 |
$29,000 |
|
2 Administrative Hybrid Sedans - Investigations |
$32,000 |
$64,000 |
|
1 F150 Pickup Truck - Traffic Unit |
$53,000 |
$53,000 |
|
Total Replacement Cost |
|
$268,000 |
DISCUSSION
Ford Police Interceptor Vehicles
Over the past seven years, the Alameda Police Department has purchased 15 Ford Police Interceptor sedans and 28 Ford Police Interceptor utility vehicles. These vehicles have generally been more reliable than the Ford Crown Victoria, with better performance and improved safety. Feedback from officers driving both utilities and sedans have been positive, with the Interceptor utility being the favorite in the fleet. The news media reported carbon monoxide leaks in the Interceptor; this has been linked to individual agencies and their installation practices. Ford did issue a recall, and all of the Alameda Police Interceptors were found not to have leaks. The Police Department requested two more Ford Interceptors for FY 2018-19 to replace two Ford Crown Victoria sedans due to end of service life expectancy.
Ford Fiesta Vehicles
The Police Department is replacing its last Smart car, which is used for parking enforcement and has reached its service life expectancy. The City’s fleet manager, recommends staying with Ford patrol-based vehicles. In FY 2017-18, two Ford Fiestas were purchased, built, and entered into service. This vehicle is more durable and has more room for equipment than the Smart vehicle. Overall, the Fiesta is better suited for the type of work required by Traffic Technicians. As a result, the Department intends to purchase one more Ford Fiesta.
BMW Police Motorcycle
In prior years, the Traffic Unit conducted a test evaluation of various motorcycles built for police use. The BMW 1200 RT-P motorcycle rose to the top for safety, noise reduction, longevity, performance, and is intentionally built for police work. This motorcycle comes from the manufacturer as “ready for police use” and, therefore, does not require aftermarket modifications as other motorcycle manufacturers do. Other police agencies in the area have begun to transition to the BMW motorcycle for these same reasons (San Ramon, Livermore, and Fremont). The Alameda Police Department has already purchased one BMW police motorcycle during FY 2017-18 and is awaiting delivery from the dealer. Police Department intends to purchase another BMW police motorcycle as a result.
Ford F150 Pickup Truck
Currently, the Traffic Unit has a utility truck for its Major Accident Investigation Team (MAIT) and for towing various Police Department trailers (e.g., message signs, motorcycle, and marine patrol boat). This vehicle has been in service since 2005 and has limited use for the Police Department. The configuration of the current vehicle cannot be changed or adjusted to meet varying requirements of the Traffic Unit.
The Police Department intends to replace this vehicle with a F150 Ford pickup that has been certified for emergency vehicle operations for the first time by Ford. The F150 can be used for traffic enforcement and support traffic operations, like driving under the influence (DUI) check-points, parades, or other special events, which will provide greater flexibility.
Ford Police Response Hybrid Sedan
In an effort to explore more environmentally sound vehicles, the Ford Police Response hybrid sedan is a possible solution to reduce operating costs and environmental impact. Ford announced the availability of these vehicles in late 2017 and the vehicles were reviewed and driven by various Police Department staff resulting in positive impressions. These vehicles could be utilized as detective or staff vehicles to further evaluate their performance and suitability for law enforcement use in Alameda. The car will not be suitable for patrols as it has a limited size and carrying capacity. Preliminary estimates project the annual fuel saving exceeding $2,100 per year.
Replaced Vehicles
The replaced vehicles will be taken out of the fleet inventory and sold at an auction by the Public Works Department. The proceeds raised will be returned to the Equipment Replacement Fund (Fund 701), in accordance with Resolution No. 13951.
The Police Department will adhere to the Administrative Policy and Procedure No. 5 (Purchasing Policy) for purchase of all of these vehicles. Department staff will work with the Public Work’s Fleet Manager to obtain three bids from authorized dealers and evaluate them with the Public Works staff for best price and value.
FINANCIAL IMPACT
The total estimated replacement cost of the six vehicles and one motorcycle is estimated at $268,000. Sufficient appropriations are available in the FY 2018-19 Equipment Replacement Fund Budget (Fund 701) for the purchase of identified vehicles. Staff expects that six of these vehicles would be purchased from the State of California certified Ford vendors and one police motorcycle would be bought from a certified BMW dealer.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action is authorized under Alameda Administrative Rule 5, and Alameda Municipal Code Section 2-62.5, which exempts contracts with any single or source supplier for supplies, material or equipment from the City’s local purchasing policy.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3).
RECOMMENDATION
Adopt a resolution authorizing the Acting City Manager, or her designee, to negotiate and execute purchase agreements not to exceed $268,000 for the replacement of six Police Department vehicles and one police motorcycle.
Respectfully submitted,
Paul J. Rolleri, Chief of Police
Financial Impact section reviewed,
Elena Adair, Finance Director