Title
Recommendation to Authorize the Interim City Manager to Execute a First Amendment to the Agreement with Kitchell/CEM, INC. to Provide Construction Project Management Services for the Alameda Day Center Project, in an Amount Not-To-Exceed $244,262, including Contingency.
In accordance with the California Environmental Quality Act (CEQA), this action is categorically exempt from further environmental review pursuant to CEQA Guidelines Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction). (Housing and Human Services 10021833)
Body
To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
EXECUTIVE SUMMARY
The Day Center and Safe Sheltering Program (Day Center) provides a safe indoor space to receive support and social services throughout the day as well as a 16-bed Emergency Overnight Shelter and adjacent 25-space Safe Parking for individuals living in their vehicles who also receive Day Center services. The program is currently located at 431 Stardust Place, an Alameda Point building owned by the City of Alameda (City) that is slated to be demolished as part of Phase 2 of the City Council approved development project, Rebuilding the Existing Supporting Housing of Alameda Point (RESHAP) Phase 2. The Day Center is being relocated to Alameda Point Building 2, Wing 3, located at 1041 W. Midway Ave. During the Day Center design process, Kitchell/CEM, Inc. (Kitchell) was contracted to provide project management services to assist with obtaining all required permits and manage the formal competitive construction bid process.
Staff is recommending that City Council authorize the Interim City Manager to execute a First Amendment to the Agreement with Kitchell to continue project management services through construction and close out of the Day Center relocation project.
BACKGROUND
The Day Center is a safe and welcoming place for people who are unhoused and provides services, overnight emergency shelter and safe parking. Services include connection with social services such as housing, health, mental health, substance use treatment as well as classes, meals, wellness checks, once per week mobile showers and laundry, referrals and enrichment activities.
In October 2018, City Council declared a shelter crisis, opening a pathway for the City to receive State of California funding assistance to serve individuals experiencing homelessness. The first tranche of funds was received in January 2019 and appropriated by City Council for the creation of the Day Center and associated homeless services.
In September 2020, City Council approved the extension of service hours for the Day Center and related support services which grew the program to extended operations including overnight emergency shelter beds, overnight safe parking, and weekend hours. The Day Center now operates 23 hours daily, year-round.
On September 17, 2024, City Council approved relocating the Day Center program to Alameda Point Building 2, Wing 3.
DISCUSSION
The agreement with Kitchell was executed in August 2025 in an amount not-to-exceed $67,400, within the City Manager’s authority. Kitchell staff have provided a high level of services to assist staff with obtaining all required permits and administer the construction bid process including preparing all associated bid documents, conducting the pre-bid meeting and bid opening as well as bid analysis and communications.
Strong project management during the construction phase is critical to keep the project on track for schedule and budget and scope as well as to assist with communication, document management, and address any unforeseen issues. Kitchell is familiar with the project and can transition seamlessly to project management for the construction and close out phases. Kitchell has provided construction management since its inception 75 years ago, particularly for civic related projects, and has successfully provided project management services during the design and bid phases of the Day Center project.
Should the Term of this Agreement need to be extended, it can be done by amendment without returning to City Council.
ALTERNATIVES
• Direct the Interim City Manager to execute the Amendment as proposed to provide construction project management services for the Day Center relocation project.
• Direct the Interim City Manager to execute an Amendment for an alternate scope of work.
• Do not direct Interim City Manager to execute an Amendment and give direction to staff. This action will likely result in delays to the construction project as existing Housing and Human Services Division staff do not have the resources or knowledge base to manage this scale of construction project without a consultant experienced in project management.
FINANCIAL IMPACT
Funding for the Alameda Day Center Project is budgeted in the Capital Improvement Project C75500 - Day Center Relocation Project. Total funding for both construction and soft costs such as design, project management, permits, and environmental/historical review, includes the following sources:
|
Amount |
Source |
|
$1,250,000 |
Fiscal Year (FY) 2023-24 California Budget Bill Jr. (Chapter 38, Statutes of 2023, AB 102) |
|
$750,000 |
FY 2024-25 General Fund Residual Fund Balance allocation |
|
$750,000 |
FY 2025-27 Capital Improvement Project allocation of the Prohousing Incentive Grant |
|
$500,000 |
Community Development Block Grant (CDBG) (pending) |
|
$3,250,000 |
TOTAL |
|
Contract |
Approval Date |
Authorized Amount |
Expended as of 11/24/25 |
|
Original Contract |
8/26/25 |
$67,400 |
$35,596.50 |
|
1st Amendment |
Pending approval |
$176,862 |
$0 |
|
Total |
|
$244,262 |
$35,596.50 |
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action is consistent with the Social Services Human Relations Board Charter and Ordinance authority “to improve social services in the community” (Alameda Municipal Code Section 2-11.5) and the Report on Homelessness Policies and Programs. This action is consistent with Goal 2 of “The Road Home: A Five-Year Strategic Plan to Prevent and Respond to Homelessness in Alameda.”
This project also addresses the City Fiscal Year (FY) 2023-26 Strategic Plan Priority to House All Alamedans and End Homelessness, specifically Project HH2c to relocate and expand the Day Center and overnight shelter.
This action is subject to the Levine Act.
ENVIRONMENTAL REVIEW
In accordance with the CEQA, this action is categorically exempt from further environmental review pursuant to CEQA Guidelines Sections 15301 (Existing Facilities) and 15302 (Replacement or Reconstruction).
CLIMATE IMPACT
The Social Vulnerability Assessment section of the Climate Action and Resiliency Plan states:
“adaptation strategies should consider how [the homeless] will receive emergency communications and how they will be sheltered. Proper, safe housing for all is an adaptation and resilience strategy. Planning strategies should always consider these vulnerable populations in adaptation efforts.”
Day Center program provides safe, warm, and needed shelter, providing basic human services, and access to case management for the unhoused in Alameda.
RECOMMENDATION
Authorize the Interim City Manager to execute a First Amendment to the Agreement with Kitchell/CEM, Inc. to provide construction project management services for the Alameda Day Center Project, in an amount not-to-exceed $244,262, including contingency.
Respectfully submitted,
Amy Wooldridge, Assistant City Manager
Financial Impact section reviewed,
Ross McCarthy, Finance Director
Exhibits:
1. First Amendment
2. Agreement