Title
Recommendation to Approve the Project Plans and Authorize the City Manager to Execute a Five-Year Agreement with Chrisp Company for the Sign and Striping Maintenance Project Phases 7 through 11, No. P.W. 11-25-24, in an Amount Not-to-Exceed $1,450,265.
In accordance with the California Environmental Quality Act (CEQA), this action is categorically exempt from further environmental review pursuant to CEQA Guidelines Section 15301 (Existing Facilities). (Public Works 310)
Body
To: Honorable Mayor and Members of the City Council
From: Gerry Beaudin, City Manager
EXECUTIVE SUMMARY
The City of Alameda (City) issued plans and specifications for the Sign and Striping Maintenance Project Phases 7-11 on May 15, 2026. Phase 7 of the project will restripe and/or replace signs at approximately 80 intersections/mid-block locations. Staff recommends that City Council approve the project plans and award a maximum five-year contract to Chrisp Company, the lowest responsive bidder, in an amount not to exceed $1,450,264.78.
BACKGROUND
The City has over 147 centerline miles of roadway and 969 intersections, providing access and circulation to every resident and business in the City. In 2017, the City established an annual capital project to methodically refresh and replace pavement markings and signs to ensure that pavement markings and right-of-way control signs (stop/yield) are properly maintained.
The projects typically focus on intersections as they have heightened safety considerations. The pavement markings and stop/yield signs at intersections help to control the right-of-way and preserve the safety of pedestrians, bicyclists, and motorists. Further, the project splits Alameda into three zones: West End (western limits to Grand Street), East End (Grand Street to High Street), and Bay Farm zone (High Street to eastern limits). Each project focuses on one zone with the intent of cycling to the next zone the following year.
Although intersections are the project’s primary focus, midblock sections or corridors may be considered for inclusion based on condition, budget, and engineering judgment. Phase 6 of the project, completed in 2025, refreshed 76 intersections in the West End zone. Phase 7 of the project will refresh 80 intersections in the East End zone. Staff considers all other intersections within this zone to be in good condition.
DISCUSSION
Staff provided plans and specifications to 17 separate builders’ exchanges throughout the Bay Area to solicit the maximum number of bids and most competitive price. In addition, notices were placed on the City’s web page and published in the Alameda Journal on May 15, 2026. After a bidding period of 25 calendar days, one contractor submitted a bid. The bid was opened on June 8, 2026, with the following results:
|
Bidder |
Location |
Bid |
|
Chrisp Company |
Fremont, CA |
$238,601.25 |
Staff recommends awarding the agreement to Chrisp Company, the lowest, responsive, and responsible bidder for Phase 7 of the project. The term for the initial agreement will be for one year. Because the scope of services for future striping maintenance work is largely unchanged from year to year, the City, at its sole discretion, may elect to extend the agreement, with the selected contractor, for one year, up to four additional times. Total compensation for the five-year agreement shall not exceed $1,450,264.78 and the agreement is expected to commence in July 2026 and end in June 2031. In accordance with Alameda Municipal Code Section 2-59.2, staff further recommends that City Council delegate authority to the City Engineer to approve issued amendments and addenda to the project plans and specifications, and to authorize field changes through the change order process.
The additional scope of work shall be subject to mutual approval by the contractor and the Public Works Director. Agreement unit rates will be increased annually by the San Francisco Bay Area Construction Cost Index (CCI) as published by Engineering News Records. The total compensation includes a 10% contingency and assumes a 5% annual increase in the CCI to establish the five-year not to exceed amount of $1,450,264.78.
The Project Manual informed the successful bidder that they shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. The contract is attached as Exhibit 1.
ALTERNATIVES
• Award the Agreement as presented.
• Do not award the Agreement. Without this contract, the level of deferred maintenance for pavement markings will increase significantly.
• Direct staff to adjust the amount of work in this Agreement before award. Public Works maintenance personnel do not have the capability or equipment to apply thermoplastic pavement markings. Public Works personnel can install stop/yield signs, but do not have sufficient capacity to keep pace with that which needs to be replaced.
FINANCIAL IMPACT
The funds for this project are budgeted in the Capital Improvement Program with funds appropriated in the Signs, Pavement Markings, and Curb Painting capital project, C12000. The funding source for C12000 is Measure BB Local Streets and Roads (Fund 231). There is no impact to the General Fund.
|
Fiscal Year |
CCI |
CCI Increase |
Base Contract |
Contingency |
TOTAL |
|
FY26-27 |
0% |
$ 0 |
$ 238,601.25 |
$ 23,860.13 |
$ 262.461.38 |
|
FY27-28 |
5% |
$ 11,930.06 |
$ 250,531.31 |
$ 25,053.13 |
$ 275,584.44 |
|
FY28-29 |
5% |
$ 12,526.57 |
$ 263,057.88 |
$ 26,305.79 |
$ 289,363.67 |
|
FY29-30 |
5% |
$ 13,152.89 |
$ 276,210.77 |
$ 27,621.08 |
$ 303,831.85 |
|
FY30-31 |
5% |
$ 13,810.54 |
$ 290,021.31 |
$ 29,002.13 |
$ 319,023.44 |
|
Five Year Total |
$ 1,450,264.78 |
The yearly amount encumbered for this Agreement will be based on the table above. Monies encumbered for Fiscal Year 2026-27 will not exceed $262,461.38 which includes a 10% contingency. Encumbrances for future fiscal years would be dependent upon future Capital Budget appropriations approved by City Council.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action is consistent with the Alameda Municipal Code. The planned project is consistent with the Strategic Plan Goal to upgrade and enhance Alameda’s bicycle, pedestrian, transit, and car infrastructure by maintaining essential signage and striping, particularly at intersections to maintain a safe transportation network. This action is subject to the Levine Act.
ENVIRONMENTAL REVIEW
In accordance with the California Environmental Quality Act (CEQA), this action is categorically exempt from further environmental review pursuant to CEQA Guidelines Section 15301 (Existing Facilities).
CLIMATE IMPACTS
Refreshed signage and striping contribute to safe streets which promote walking and biking, leading to reduced greenhouse gas emissions from gas powered vehicles.
RECOMMENDATION
Approve the Project Plans and authorize the City Manager to execute a five-year agreement with Chrisp Company for the Sign and Striping Maintenance Project Phases 7-11, No. P.W. 11-25-24, in an amount not-to-exceed $1,450,264.78.
In accordance with Alameda Municipal Code Section 2-59.2, staff further recommends that City Council delegate authority to the City Engineer to approve issued amendments and addenda to the project plans and specifications, and to authorize field changes through the change order process.
Respectfully submitted,
Erin Smith, Public Works Director
By,
Alan Viet-Ta, Project Manager I
Scott Wikstrom, Deputy Public Works Director/City Engineer
Financial Impact section reviewed,
Ross McCarthy, Finance Director
Exhibits:
1. Project Plans
2. Agreement