Title
Recommendation to Award Three Separate Contracts in the Amount of $75,000 Each (Total Expenditure of $225,000) to the Following Providers: AECOM, Construction Testing Services, and Ninyo & Moore for On-Call Geotechnical Investigative Services and Quality Assurance Program Services. (Public Works 310)
Body
To: Honorable Mayor and Members of the City Council
From: Elizabeth D. Warmerdam, Interim City Manager
Re: Recommendation to Award Three Separate Contracts in the Amount of $75,000 Each (Total Expenditure of $225,000) to the Following Providers: AECOM, Construction Testing Services, and Ninyo & Moore for On-Call Geotechnical Investigative Services and Quality Assurance Program Services
BACKGROUND
On March 27, 2015, Public Works issued a Request for Proposal (RFP) for on-call geotechnical investigative services and quality assurance program services. Staff recommends awarding contracts to three consultants: AECOM, Construction Testing Services, and Ninyo & Moore to provide on-call work during FY15-16 that includes in-house or sub-consultant capabilities in geotechnical engineering, investigational testing, and construction inspection and material testing.
DISCUSSION
To solicit the maximum number of proposals and most competitive price, the RFP was provided to 23 separate builders' exchanges throughout the Bay Area. Notices were also sent to consultants on the Public Works Department Consultant List. In addition, notices were placed on the City's web page and published in the Alameda Journal. The RFPs were opened on April 20, 2015 after advertising for a period of 21 days. Ten consultants submitted proposals. The results are as follows:
Proposer |
Location |
AECOM |
Oakland |
Construction Testing Services |
Oakland |
Ninyo & Moore |
Oakland |
Alan Kropp & Associates |
Berkeley |
Cal Engineering & Geology |
Walnut Creek |
ENGEO |
San Ramon |
Fugro Consultants |
Oakland |
Geocon Consultants |
Livermore |
Haley Aldrich |
Walnut Creek |
Langan Treadwell Rollo |
Oakland |
After reviewing the written proposals and contacting several references provided by the consultants, three firms were selected as best fitting the City's needs. Staff recommends awarding contracts to AECOM, Construction Testing Services, and Ninyo & Moore in the amount of $75,000 each. The RFP also permits an annual extension of each contract on a year-to-year basis, for up to four additional years, and up to $375,000 total compensation for each contract, at the sole discretion of the Public Works Director, based upon satisfactory performance of all aspects of the contract. A copy of each contract is attached as Exhibit 1, 2 and 3.
Scope of work for all three consultants includes the following on-call services:
· Hazardous materials assessments.
· Design investigation services, including borings and material testing.
· Soil and water sampling and testing in shallow lagoons.
· Structural analysis calculations for foundations, pipe bedding and retaining walls.
· Construction testing for hot mix asphalt, Portland cement concrete, and aggregate base inspection.
· Construction inspection services.
Typical projects may include:
· Street resurfacing and reconstruction.
· Sewer and storm drain in-ground and above-ground pump stations.
· Sewer and storm drain pipe replacement.
· Shoreline upgrades and repairs, including rip rap, PCC seawalls, bridge abutments, and docks.
· Building foundations.
· Lagoon dredging.
· Park improvements.
FINANCIAL IMPACT
Funding of each work order will be from the Capital Improvement Program project for which the geotechnical and testing services are provided. The total budget for each contract for each fiscal year will be $75,000, but the actual amount expended will be delineated by work order and will likely be less based on projects assigned to the consultants. The usage of the services is on an as-needed basis so that if the demand is not there, the services will not be requested. There is no impact to the General Fund.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action does not affect the Municipal Code.
ENVIRONMENTAL REVIEW
Selection of consultants for on-call geotechnical investigative services and quality assurance program services is not covered by the California Environmental Quality Act.
RECOMMENDATION
Award three separate contracts in the amount of $75,000 each (total expenditure of $225,000) to the following providers: $75,000 each to AECOM, Construction Testing Services, and Ninyo & Moore for on-call geotechnical investigative services and quality assurance program services.
Respectfully submitted,
Liam Garland, Acting Public Works Director
By,
Laurie Kozisek, Associate Civil Engineer
Financial Impact section reviewed,
Elena Adair, Finance Director
Exhibits:
1. AECOM Contract
2. Construction Testing Services Contract
3. Ninyo & Moore Contract