Title
Recommendation to Authorize the City Manager to Execute an Agreement with Bay Cities Paving & Grading, Inc. for Pavement Management Project, Phase 43, No. P.W. 03-25-06, in an Amount Not-to-Exceed $6,719,050, Including Contingency.
In accordance with the California Environmental Quality Act (CEQA), this action is categorically exempt from further environmental review pursuant to CEQA Guidelines Section 15301 (Existing Facilities). (Public Works 310)
Body
To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
EXECUTIVE SUMMARY
The City of Alameda (City) has over 147 centerline miles of roadway providing access and circulation to every resident and business in the City. The City’s pavement management program, in combination with the City’s Maintenance Service Center, works to maintain this network through a combination of maintenance and rehabilitation activities including an annual capital project. Phase 43 of the Pavement Management Project will improve 10.6 miles of roadway via treatments, such as surface reconstruction, pavement overlays, cape sealing, and slurry sealing. It also includes the installation of Rectangular Rapid Flashing Beacon (RRFB) at Aughinbaugh Way and Sea View Parkway. Staff recommends awarding an agreement to Bay Cities Paving & Grading, Inc. for a total amount of $6,719,050, which includes a 10 % contingency.
BACKGROUND
The City implements an annual pavement rehabilitation program to maintain and improve the City’s roadway network. Staff uses StreetSaver® software to assist with project selection. StreetSaver® is utilized by all Bay Area agencies and serves as a planning tool to assist the City with long term roadway asset management planning.
Each year the program focuses on one of the three planning zones in the City, cycling from the west zone (western limits to Grand Street), to the east zone (between Grand Street and High Street), to the Bay Farm Island zone (High Street to eastern limits), and then back to the west zone.
The current project is located in the Bay Farm Island zone and includes pavement rehabilitation as well as preventive maintenance treatments. Rehabilitation treatments on this project include overlays and surface reconstruction, which are performed when the roadway is in fair or lower condition. At the very least, the work includes repair of localized failed areas, removal of predetermined depth of asphalt, and overlay with new asphalt. A surface reconstruction would involve the installation of a new subgrade and placement of a full section depth of asphalt concrete pavement. Rehabilitation and pavement reconstruction typically have a design life between 10 and 20 years.
Preventive maintenance treatments include cape sealing and slurry sealing. These treatments are applied to the surface of the roadway to seal the surface, prevent ultraviolet degradation, and prevent water intrusion, thus prolonging the useful life of the roadway for an additional five to seven years until another surface seal can be applied or the roadway is rehabilitated.
Maintenance treatments are often a suitable and more affordable option than rehabilitation. In general, slurry seal costs $6 per square yard, whereas rehabilitation costs $81 per square yard. To put things in perspective, the City can slurry seal 13.5 times the amount of streets for every 1 mile of pavement rehabilitation.
In accordance with the Americans with Disabilities Act (ADA) Accessibility Guidelines, new detectable warnings (truncated domes) will be installed at curb ramps, along rehabilitated and cape seal streets, that currently do not have detectable warning mats. Additionally, some curb and gutter will be repaired to improve stormwater drainage.
As part of the City’s Vision Zero Policy and complete streets policy in the General Plan, all overlain and slurry sealed streets are further evaluated for signing and striping improvements to encourage people to drive at safe speeds and offer safe, comfortable passage for pedestrians and bicyclists.
The following locations were selected for pavement rehabilitation:
|
Street |
Begin Location |
End Location |
|
COUNTY ROAD |
MECARTNEY ROAD |
NORTH END |
|
DAHLIA DRIVE |
ISLAND DRIVE |
CAMELLIA DRIVE |
|
LILAC STREET |
MAGNOLIA DRIVE |
OLEANDER AVENUE |
|
MAITLAND DRIVE |
MECARTNEY ROAD |
END OF CURB AND GUTTER |
|
MECARTNEY ROAD |
ISLAND DRIVE |
MELROSE AVENUE |
|
PENUMBRA PLACE |
HARBOR BAY PARKWAY |
NORTH END |
|
ASPHALT TRAIL ALONG NORTHSIDE OF MECARTNEY ROAD |
AUGHINBAUGH WAY |
ISLAND DRIVE |
|
ASPHALT TRAIL ALONG WESTSIDE OF ISLAND DRIVE |
MECARTNEY ROAD |
VETERANS COURT |
|
ASPHALT TRAIL ALONG SOUTH SIDE OF VETERANS COURT |
ISLAND DRIVE |
WEST END |
The following locations have been identified for cape seal:
|
StreetBegin LocationEnd Location |
|
|
|
A STREET |
HARBOR BAY PARKWAY |
NORTH END |
|
APPLEGATE WAY |
KOFMAN PARKWAY |
EAST END |
|
AVONDALE LANDING |
OYSTER POND ROAD |
EAST END |
|
BEGONIA DRIVE |
DAHLIA DRIVE |
MECARTNEY ROAD |
|
BELMONT PLACE |
MECARTNEY ROAD |
BELMONT WAY |
|
BRIGHTON COURT |
SHEFFIELD WAY |
EAST END |
|
CAPTAINS DRIVE |
NORTH END |
BASINSIDE WAY |
|
CHANNING WAY |
SHEFFIELD ROAD |
ROBERT DAVEY JR DRIVE |
|
CHESHIRE COURT |
NORTH END |
SHERWOOD LANE |
|
CHESWICK COURT |
SHEFFIELD WAY |
SOUTH END |
|
CHILLMARK LANE |
BASINSIDE WAY |
CAPTAINS DRIVE |
|
CONSTANCE CIRCLE |
EASTSHORE DRIVE |
NORTH END |
|
CUMBERLAND COURT |
SOUTH END |
SHEFFIELD ROAD |
|
KEVINGTON PLACE |
SHEFFIELD ROAD |
EAST END |
|
KOFMAN COURT |
KOFMAN PARKWAY |
SOUTH END |
|
MADISON STREET |
HIGH STREET |
FERNSIDE BOULEVARD |
|
MAITLAND DRIVE |
ISLAND DRIVE |
MECARTNEY ROAD |
|
MAITLAND DRIVE |
HARBOR BAY PARKWAY |
END OF CURB AND GUTTER |
|
MECARTNEY ROAD |
AUGHINBAUGH WAY |
ISLAND DRIVE |
|
MELROSE AVENUE |
MAITLAND DRIVE |
OLEANDER AVENUE |
|
POST STREET |
MADISON STREET |
ENCINAL AVENUE |
|
SAN JOSE AVENUE |
PEACH STREET |
FERNSIDE BOULEVARD |
|
SHANNON CIRCLE |
KOFMAN PARKWAY |
LOOPS AROUND |
|
STANBRIDGE LANE |
NORTH END |
SHEFFIELD ROAD |
|
STANBRIDGE COURT |
SHEFFIELD ROAD |
SOUTH END |
|
STEUBEN BAY |
OYSTER POND ROAD |
SOUTH END |
|
STONINGTON POINTE |
OYSTER POND ROAD |
EAST END |
The following locations have been identified for slurry seal:
|
StreetBegin LocationEnd Location |
|
|
|
AUGHINBAUGH WAY |
SEA VIEW PARKWAY |
MECARTNEY ROAD |
|
AVINGTON ROAD |
SEA VIEW PARKWAY |
NORWICH ROAD |
|
BARNEGATE BAY |
BASINSIDE WAY |
SABLE POINTE |
|
BARRY COURT |
TRALEE LANE |
NORTH END |
|
BASINSIDE WAY |
OYSTER POND ROAD |
EAST END |
|
CATALINA AVENUE |
FONTANA DRIVE |
LEEWARD LANE |
|
CLIPPER DRIVE |
BASINSIDE WAY |
CAPETOWN DRIVE |
|
COVE ROAD |
CHANNING WAY |
CAPETOWN DRIVE |
|
CRANE COURT |
SOUTH END |
CAPETOWN DRIVE |
|
FIR PLACE |
FIR AVENUE |
CATALINA AVENUE |
|
HAMPTON COURT |
NORTH END |
AVINGTON ROAD |
|
MOSS POINTE WAY |
SOUTH END |
SABLE POINT |
|
NORTH LOOP ROAD |
HARBOR BAY PARKWAY (WEST INTERSECTION) |
HARBOR BAY PARKWAY (EAST INTERSECTION) |
|
NORWICH ROAD |
SEA VIEW PARKWAY |
AVINGTON ROAD |
|
NOTTINGHAM COURT |
WEST END |
STANBRIDGE LANE |
|
POST STREET |
SOUTH END |
MADISON STREET |
|
PUDDINGSTONE ROAD |
ROBERT DAVEY JR |
SABLE POINT |
|
SABLE POINTE |
WEST END |
EAST END |
|
SAND HARBOR |
NORTH END |
SOUTH END |
|
SANDPIPER PLACE |
NORTH END |
CHANNING WAY |
|
SEA VIEW PARKWAY |
TRALEE LANE |
SHEFFIELD ROAD |
|
SHEFFIELD WAY |
AUGHINBAUGH WAY |
SHEFFIELD ROAD |
|
TOYON TERRACE |
POST STREET |
SOUTH END |
|
TRALEE LANE |
KOFMAN PARKWAY |
DUBLIN WAY |
|
WELLFLEET BAY |
OYSTER POND ROAD |
SAND HARBOR |
DISCUSSION
To solicit the maximum number of bids and most competitive price, plans and specifications were provided to 12 separate builders’ exchanges throughout the Bay Area. Notices were placed on the City’s website and published in the Alameda Journal on May 9, 2025. Bids were opened on May 27, 2025. After a bidding period of 18 days, 4 contractors submitted bids. The bid result is as follows:
|
BidderLocationBase Bid |
|
|
|
Bay Cities Paving & Grading, Inc. |
Concord, CA |
$ 6,028,227.12 |
|
Gallagher & Burk, Inc. |
Oakland, CA |
$ 6,327,327.00 |
|
McGuire and Hester |
Oakland, CA |
$ 6,453,112.25 |
|
Patriot Contracting, Inc. |
Union City, CA |
$ 7,006,303.91 |
Public Works staff contacted two (2) references provided by the lowest bidder and received good feedback on the ability of the company to meet the project requirements and the quality and timeliness of their work. Further, Public Works staff has previous experience with the lowest bidder, and they have provided good quality work.
Staff recommends awarding an agreement to Bay Cities Paving & Grading, Inc. for a total amount of $6,719,050, which includes a Bid Add Alternate to install a RRFB at Aughinbaugh Way and Sea View Parkway in the amount of $80,000 and a 10% contingency in the amount of $610,823. The contractor is not guaranteed any of the contingency amount and use of the contingency will be at the sole discretion of the City for work not originally anticipated in the plans and specifications. The specifications also informed the successful bidder that they shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. The Agreement is attached as Exhibit 1.
ALTERNATIVES
• Award the Agreement as presented.
• Adjust or modify scope within the Agreement.
• Do not award the Agreement and provide alternative direction to staff.
FINANCIAL IMPACT
Pavement Management is a recurring rehabilitation project in the Capital Budget and any unspent funds from one budget cycle may be available during the next budget cycle. The funds for this project are budgeted in the Capital Improvement Program (Project No. C11000) and include funds appropriated in the Fiscal Year (FY) 2025-27 Capital Budget. The project is funded with monies allocated from Road Maintenance and Rehabilitation Fund (Fund 212), Measure B and BB Local Streets and Roads Fund (Fund 230 and 231), Waste Fund (Fund 262), Vehicle Registration Fund (Fund 213) and Sewer Services Fund (Fund 501).
Further, CalRecycle awarded the City with the FY 2024-25 Rubberized Pavement Grant in an amount not to exceed $77,000 to be used for the cape seal portion of this project. The cape sealed streets will utilize rubberized chip seals that were recycled from California-generated waste tires.
There is no impact to the General Fund.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
General Plan Objective 4.4.4 prioritizes the maintenance of capital investment and maximizing the efficiency of the existing street system. Additionally, the General Plan supports complete streets, which are designed for all modes of transportation as follows: General Plan policies LU-3 Complete Streets and ME-10 Movement, Action A, Complete Streets. This project is consistent with the Climate Action and Resiliency Plan and the Alameda Municipal Code by requiring a 95% recycling rate for asphalt and concrete and 65% for all other construction and demolition debris. This action is subject to the Levine Act.
This action is subject to the Levine Act.
ENVIRONMENTAL REVIEW
In accordance with CEQA, this action is categorically exempt from further environmental review pursuant to CEQA Guidelines Section 15301 (Existing Facilities).
CLIMATE IMPACT
This project is consistent with the Climate Action and Resiliency Plan and the Alameda Municipal Code by requiring a 95% recycling rate for asphalt and concrete and 65% for all other construction and demolition debris. In addition, since vehicle miles traveled is the largest source of greenhouse gas emissions in Alameda, City staff expect that this project will have a positive climate impact. Better-maintained streets, refreshed striping and reconstructed curb ramps make it safer and more convenient to ride a bicycle, use the bus and walk and to reduce congestion and idling motor vehicles.
RECOMMENDATION
Authorize the City Manager to execute an agreement with Bay Cities Paving & Grading, Inc. for Pavement Management Project Phase 43, No. P.W. 03-25-06, in an amount not-to-exceed $6,719,050, including contingency.
Respectfully submitted,
Erin Smith, Public Works Director
By,
Scott Wikstrom, Deputy Public Works Director / City Engineer
Alan-Viet Ta, Project Manager
Financial Impact section reviewed,
Ross McCarthy, Finance Director
Exhibit:
1. Agreement