Title
Recommendation to Authorize the City Manager to Execute a Five-Year Service Provider Agreement in an Amount Not-to-Exceed $371,129, including Contingencies, with Wood Rodgers, Inc., for Civil Engineering Services to Complete the Marina Village Parkway Storm Drain Improvements Project and Flooding Analysis Project.
In accordance with the California Environmental Quality Act (CEQA), this project is categorically exempt from further environmental review pursuant to CEQA Guidelines Section 15301 (Existing Facilities). (Public Works 31041520)
Body
To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
EXECUTIVE SUMMARY
The purpose of this report is to authorize approval of an agreement with Wood Rodgers, Inc., Civil Engineering Services to complete two stormwater-related projects in a not-to-exceed amount of $371,129 for a five-year term. Funds for this work were previously appropriated by City Council in the Capital Improvement Program (CIP) budget.
BACKGROUND
On July 21, 2020, City Council authorized the City Manager to execute an On-Call Civil Engineering Service Provider Agreement with Wood Rodgers, Inc., along with five other engineering firms. The On-Call agreements, including Wood Rodgers’ Service Provider Agreement, expired on June 30, 2025.
Wood Rodgers, Inc., started two projects under the On-Call Service Provider Agreement with the City of Alameda (City) that are ongoing and include:
• Marina Village Parkway Storm Drain Improvements
• Flooding Analysis of Eastshore/Central Pump Station, Golf Course Pump Station, and the Golf Course
Staff recommends a new Service Provider Agreement with Wood Rodgers, Inc., to complete the work on these important projects addressing current day and future flooding.
DISCUSSION
Staff recently engaged Wood Rodgers, Inc. for design services related to the Marina Village Parkway Storm Drain Improvement and Flooding Analysis of Eastshore/Central Pump Station, Golf Course Pump Station, and the Golf Course Projects late in the term of their On-Call Service Provider Agreement. While significant progress has been made, more time is needed to complete the work. Details on each project are noted below.
Marina Village Parkway Storm Drain Improvements Project - Currently, a portion of Marina Village Parkway near the intersection of Mariner Square Drive experiences flooding during a rain event. The flood waters encroach onto adjacent private property. Under the 2020 On-Call Service Provider Agreement Wood Rodgers, Inc. was engaged to analyze the problem and design a solution. To date the analysis has been completed and the selected design solution has been completed up to the 65% design stage. The remaining work includes:
• Progressing the 65% plan set to 100% Plans, Specifications and Engineer’s Estimate
• Support during the bid process
• Construction engineering support
It is anticipated that the remaining costs to complete the project through construction, including a 10% contingency, is $167,442. See Exhibit A of the Agreement.
Flooding Analysis Project - Public works has identified the following areas as being susceptible to flooding now and with rising waters and more intense storms anticipated with climate change:
• The Eastshore/Central stormwater pump station and tributary area
• The golf course stormwater pump station
• The golf course
The work completed to date includes preparation of design standards for the identified pump stations and tributary pipe system and initial preparation of a flooding model. The remaining work includes:
• Survey work to establish current ground conditions of the golf course
• Completion of a flood model that identifies flooding levels within the golf course, at the golf course stormwater pump station, and the Eastshore/Central stormwater pump station while considering:
o Stormwater volume from a design storm identified in the design standards
o Predicted ground water levels
o Anticipated sea level rise over the life of the pump stations (50 years)
• Propose design solutions to alleviate or mitigate anticipated flooding based on the model and other available analysis
• Concept designs for selected solutions to support grant applications
• Grant application support to further the design and construction
It is anticipated that the remaining costs to complete the project through construction, including a 10% contingency, is $203,687. See Exhibit A of the Agreement. The total between the two projects is $371,129.
ALTERNATIVES
• Award the agreement as recommended by staff.
• Award the agreement with revisions determined necessary by the City Council.
• Do not award the agreement and direct staff to work with another firm, which could result in project delays and higher costs associated with familiarizing themselves with the projects.
FINANCIAL IMPACT
The Marina Village Parkway Storm Drain Improvements Project is budgeted in Capital Improvement Program (CIP) Project C31000. This project is funded by the Stormwater fund (Fund 264). It is anticipated that the remaining costs to complete the project through construction, including a 10% contingency, is $167,442. There is currently available budget in Project C31000 to complete this project. See Table 1 below.
The Flooding Analysis Project is budgeted in CIP Project C32000. This project is funded by the Stormwater fund (Fund 264). It is anticipated that the remaining costs to complete the project through construction, including a 10% contingency, is $203,687. There is currently available budget in project C32000 to complete this project. See Table 1 below.
Table 1: Project Funding
|
Project |
Marina Village Parkway Storm Drain |
Flooding Analysis |
|
CIP |
C31000 |
C32000 |
|
Project Cost |
$167,442 |
$203,687 |
|
Available Project Balance |
$1,990,397 |
$250,000 |
|
Remaining Project Balance |
$1,822,955 |
$46,313 |
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
One of the priorities identified in the 2023-2026 Strategic Plan is to build resilience to climate change and water level rise. The proposed work performed under this Agreement is consistent with CC8 of the Strategic Plan which states “Design and implement upgrades for stormwater infrastructure to reduce local flooding, including the cleaning of storm drains and increasing pump station capacity.”
The Marina Village Parkway Storm Drain project seeks to redesign a portion of the City’s stormwater infrastructure to eliminate local flooding.
The Flooding Analysis project seeks to identify design solutions, create concepts, and seek grant funding for complete design to increase pump station capacity at two stormwater pump stations and address local flooding of the Golf Course.
This action is subject to the Levine Act.
ENVIRONMENTAL REVIEW
In accordance with CEQA, this project is categorically exempt under CEQA Guidelines Section 15301(c) Existing Facilities (Minor alterations to existing facilities).
CLIMATE IMPACT
While the services in the proposed agreement is for design, the ultimate construction of what is being designed will make Alameda more resilient to flooding associated with climate change.
RECOMMENDATION
Authorize the City Manager to execute a Service Provider Agreement in an amount not-to-exceed $371,129, including contingencies, with Wood Rodgers, Inc., for Civil Engineering Services to complete the Marina Village Parkway Storm Drain Improvements Project and Flooding Analysis Project.
Respectfully submitted,
Erin Smith, Public Works Director
By,
Scott Wikstrom, City Engineer
Brendin Christolear, Supervising Civil Engineer
Financial Impact section reviewed,
Ross McCarthy, Finance Director
Exhibit:
1. Agreement