Title
Recommendation to Authorize the City Manager to Execute an Amendment to the Agreement with TeamCivX for Consulting Services on the Infrastructure Bond Measure and Increase the Total Compensation to an Amount Not-to-Exceed $91,935.
These actions are not subject to further environmental review under the California Environmental Quality Act (CEQA), Section 15378 (b)(4), CEQA Guidelines. (City Manager 10021030)
Body
To: Honorable Mayor and Members of the City Council
From: Gerry Beaudin, City Manager
EXECUTIVE SUMMARY
Since mid-2025, the City of Alameda (City) has explored the feasibility of a potential revenue measure to address significant deferred maintenance of existing City infrastructure and new infrastructure needs. Team CivX was engaged by the City to provide strategic guidance and informational messaging support for a potential infrastructure bond measure.
The original agreement with TeamCivX was executed under the City Manager’s authority. To complete services through July 2026 necessitates increasing the agreement compensation to an amount not to exceed $91,935, which requires City Council approval. Funding is available in the City Manager’s Fiscal Year 2026-27 budget and no additional funding allocation is required.
BACKGROUND
TeamCivX has supported City staff since July 2025 to evaluate the feasibility of a revenue measure, informed by statistically valid polling, and assisted with informational public communications to educate Alamedans on the City’s significant and growing infrastructure funding gap. Aging public facilities, deferred maintenance, and increasing climate-related and natural disaster risks collectively exceed available funding resources by over $800 million. As a low-lying island community, Alameda faces unique challenges associated with flooding, sea level rise, groundwater rise, earthquakes, and severe storms that threaten residents, businesses, and critical public infrastructure. Despite careful stewardship of existing resources, available funding is insufficient to address the scale of the City’s infrastructure and resilience needs.
The City Council Strategic Plan includes direction to explore potential revenue measures to address deferred maintenance, improve fiscal resilience, and fund critical infrastructure investments. Specifically, Strategic Plan Actions GOV15 and GOV15b direct staff to evaluate revenue options, including a general obligation bond, to address the City's growing infrastructure needs.
DISCUSSION
The agreement with Team CivX was executed on July 23, 2025 for an amount not to exceed $74,999 with a term expiration of December 31, 2026. The agreement is for services to assist with providing public information and raising awareness about infrastructure funding needs for a potential revenue ballot measure. This includes developing informational materials, creating content for various platforms, and providing messaging training. The total agreement amount is not sufficient to complete services through July 21, 2026. The First Amendment increases the total agreement amount by $16,936 to a total not-to-exceed of $91,935 and will be terminated on July 30, 2026.
ALTERNATIVES
• Approve the Agreement Amendment with Team CivX to increase the agreement by $16,936 for a total not-to-exceed amount of $91,935.
• Do not approve the Agreement Amendment and provide direction to staff.
FINANCIAL IMPACT
Funding for consultants and polling to explore a potential revenue measure is included in the City Manager’s budget.
The original agreement and the agreement amendment are presented below:
|
Contract |
Authorized Amount |
Expended to 7/8/2026 |
|
Original Agreement |
$74,999 |
$69,435 |
|
1st Amendment |
$16,936____ |
$0_____ |
|
Total |
$91,935 |
$69,435 |
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action is consistent with the Alameda Municipal Code. This action is subject to the Levine Act.
ENVIRONMENTAL REVIEW
These actions are not subject to further environmental review under the California Environmental Quality Act (CEQA), Section 15378 (b)(4), CEQA Guidelines.
CLIMATE IMPACT
There are no identifiable climate impacts or climate action opportunities associated with a feasibility study on possible revenue measures.
RECOMMENDATION
Authorize the City Manager to execute an amendment to the agreement with TeamCivX for consulting services on the Infrastructure Bond Measure and increase the total compensation to an amount not to exceed $91,935.
Respectfully submitted,
Amy Wooldridge, Assistant City Manager
Financial Impact section reviewed,
Ross McCarthy, Finance Director
Exhibits:
1. Original Agreement
2. First Amendment