Title
Recommendation to Authorize the City Manager to Accept the Work of Bjork Construction, Inc. for the Littlejohn Park Recreation Building Restoration Project, No. P.W. 11-21-39.
In accordance with the California Environmental Quality Act (CEQA), is categorically exempt from further environmental review pursuant to CEQA Guidelines Sections 15301 (Existing Facilities), 15302 (Replacement or Reconstruction), and 15303 (New Construction or Conversion of Small Structures). (Public Works 31041520)
Body
To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
EXECUTIVE SUMMARY
On December 6, 2022, the City of Alameda (City) City Council awarded the Littlejohn Park Recreation Building Restoration Project to Bjork Construction, Inc. (File 2022-2611). The project, which is now complete, was necessitated by an arson fire that occurred in April 2021. The construction scope executed under the subject agreement is complete and acceptable to Public Works. Staff recommends that City Council accept the work.
BACKGROUND
The Littlejohn Park Recreation Center, built in 1976, was significantly damaged by an arson fire in April 2021. The resulting fire, smoke and water damage rendered the facility uninhabitable. The project, which is now complete, has yielded a fully restored facility with increased accessibility, upgraded mechanical systems, increased storage capacity and WiFi interconnectivity. The building has also been equipped with an upgraded HVAC system and is now a fully electric facility. Funding for construction was primarily provided by the City’s insurance carrier, however the storage upgrades, air filtration upgrades and Wi-Fi interconnectivity were paid by the City with General Funds for a sum of $55,211. The $250,000 insurance deductible was also funded by the General Fund.
The facility will be utilized by the Alameda Recreation and Parks Department (ARPD) for programming and will also be leased to the previous occupant, Ala Costa Center, to provide after school and summer programs for youth with developmental disabilities.
DISCUSSION
On Tuesday, December 6, 2022, City Council awarded a Construction Agreement in the amount of $1,591,260, including contingencies, to Bjork Construction Company, Inc.
The project is now complete in accordance with the Plans and Specifications, and is acceptable to the Public Works Department and to ARPD. The final construction cost, including all authorized change orders, is $1,507,118, leaving a remaining construction contingency of $84,142, which will be returned to the General Fund and available for future appropriation. Staff is submitting the eligible costs for reimbursement to the City’s insurance carrier.
ALTERNATIVES
• Accept the project as presented.
• Do not accept the work and provide different direction to staff.
FINANCIAL IMPACT
The building loss and its contents were insured through Lloyd’s of London, Hallmark Insurance Co., and RSUI Group. The final construction cost associated with the Bjork Construction, Inc. Agreement, including all authorized change orders, was $1,507,118. Funding for the contractor agreement was primarily covered by the insurance carrier, though the City was responsible for a $250,000 deductible, which was funded through a previous appropriation in Fiscal Year 2021-22 to the Littlejohn Park Recreation Center Rebuild Capital Project (C55500). The City also provided $55,211 in General Funds for costs associated with the various building upgrades not covered by insurance. The remaining $84,142 of contract funding will be returned to General Fund fund balance and available for future appropriations.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action does not affect the Alameda Municipal Code. This action is subject to the Levine Act.
ENVIRONMENTAL REVIEW
In accordance with the California Environmental Quality Act (CEQA), is categorically exempt from further environmental review pursuant to CEQA Guidelines Sections 15301 (Existing Facilities), 15302 (Replacement or Reconstruction), and 15303 (New Construction or Conversion of Small Structures).
CLIMATE IMPACT
The City’s Climate Action and Resiliency Plan (CARP) recommends electrification of new buildings to reduce greenhouse gas emissions. Although this was not a new facility, the restored building has abandoned the existing gas meter and gas-fired heating and ventilation unit and installed an electric heat pump for HVAC needs, making this an all-electric facility.
RECOMMENDATION
Authorize the City Manager to accept the work of Bjork Construction, Inc. for the Littlejohn Park Recreation Building Restoration Project, No. P.W. 11-21-39.
Respectfully submitted,
Erin Smith, Public Works Director
By,
Jack Dybas, Project Manager
Financial Impact section reviewed,
Margaret L. O’Brien, Finance Director