Title
Recommendation to Authorize the City Manager to Execute a Contract with Redgwick Construction Company for Construction of the Otis Drive Safety Improvement Project, in an Amount Not to Exceed $854,117.50; and
Adoption of Resolution Amending the Fiscal Year 2020-21 Capital Improvement Budget by Allocating $100,000 in Local B/BB Paratransit Fund to Capital Improvement Program Fund 91818 to Construct the Otis Drive Safety Improvement Project. (Public Works 310)
Body
To: Honorable Mayor and Members of the City Council
EXECUTIVE SUMMARY
Public Works solicited bids for the construction of the Otis Drive safety improvement project. The project scope of work includes converting Otis Drive from a four-lane street to three-lanes, adding bike lanes, updating crosswalks and improving safety for all modes of transportation. Redgwick Construction Company (Redgwick) submitted the lowest bid for a total price of $776,470.76. Staff recommends awarding the contract to Redgwick for a contract price of $854,117.50, which includes a 10% contingency of $77,647.
BACKGROUND
Safety concerns along Otis Drive between Westline Drive and Willow Street include high speeds, long crossings for pedestrians, and a lack of bicycle facilities. Otis Drive is identified as a bicycle priority street and as a primary transit street in the Transportation Element of the City of Alameda’s (City) General Plan; is a Vision Zero improvement project in the Transportation Choices Plan; and is in the Fiscal Year 2019-2021 two-year budget for the initial phase. In 2018, the City Council approved the contract for Parisi/CSW Design Group for outreach, planning, and design services. The outreach included an online survey with almost 600 responses, two workshops with over 90 participants, and an Advisory Group. On June 4, 2019, the City Council approved the following concept:
• Safety: Provides a safer street by converting the four-lane street to a three-lane street, which the Federal Highway Administration (FHA) deems to have substantial safety benefits;
• Bikes: Installs buffered bike lanes where no bicycle facilities currently exist and a parking protected bike lane near Rittler Park;
• Pedestrians: Adds additional marked crosswalks and painted bulb-outs to make crossing Otis Drive easier and safer;
• Buses: Improves the operations and safety of the AC Transit bus lines by moving the bus stops from the near side to the far side of intersections, providing Americans with Disability Act (ADA) improvements, and removing low ridership bus stops; and
• Intersections: Improves safety and reduces delay at intersections by extending red curbs (“daylighting”), installing turn pockets, and improving signal phasing and timings.
DISCUSSION
To solicit the maximum number of bids and most competitive price, plans and specifications were provided to builders exchanges throughout the Bay Area and published in the Alameda Sun on June 11, 2020. After the bidding period of 22 days, four contractors submitted bids, and the bids were opened on July 2, 2020. The bid results are summarized below.
|
Bidder |
Location |
Bid Amount |
|
Redgwick Construction Company |
Oakland, CA |
$776,470.76 |
|
Ray’s Electric |
Oakland, CA |
$798,460.55 |
|
Golden Bay Construction, Inc. |
Hayward, CA |
$933,295.00 |
|
FBD Vanguard Construction, Inc. |
Livermore, CA |
$946,747.25 |
After reviewing the bids, staff recommends awarding the contract to Redgwick for a contract price of $776,470.76 with a 10% contingency not-to-exceed $77,647 for a not to exceed total of $854,117.50. The contractor is not guaranteed any of the contingency and its use will be at the sole discretion of the Public Works Director for work not originally anticipated in the specification. The specification also informed the successful bidder that it shall not pay less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. A copy of the contract is attached as Exhibit 1.
ALTERNATIVES
• Do not award the contract and provide different direction to staff.
FINANCIAL IMPACT
A total of $1,175,000 is currently budgeted in the Capital Improvement Program Fund 91818 for this project. Funding sources include Measure B/BB Local Streets and Roads ($500,000), local Developer Impact Fees ($200,000), General Fund ($300,000), and a Bay Area Air Quality Management District Transportation Fund for Clean Air (TFCA) County Program Manager Fund grant ($175,000). The grant is administered by the Alameda County Transportation Commission.
|
OTIS DRIVE PROJECT FUNDING |
|
Funding Source |
Approval |
Budget |
|
DIF Transportation |
FY2017-19 |
$ 200,000 |
|
Measure B Local Streets and Roads |
FY2017-19 |
$ 300,000 |
|
General Funds |
FY2017-19 |
$ 300,000 |
|
Measure BB Local Streets and Roads |
FY2017-19 |
$ 200,000 |
|
Air District TFCA County Grant |
Mid-Cycle |
$ 175,000 |
|
Measure B/BB Paratransit |
With Award |
$ 100,000 |
|
TOTAL |
|
$1,275,000 |
The $1,275,000 budget includes $286,763 for the outreach, planning and design phase, $133,237 for administration and construction management and $854,117.50 for the construction bid.
|
OTIS DRIVE PROJECT BUDGET |
|
Project Tasks |
Expenses |
|
Planning/Concept/Design Consulting |
$ 286,763.50 |
|
Admin and Construction Management |
$ 134,119.50 |
|
Construction Capital |
$ 854,117.50 |
|
TOTAL |
$1,275,000.00 |
Additional funds totaling $100,000 are required to meet the total anticipated project budget of $1,275,000.000. This additional $100,000 is requested to come from the City’s Paratransit Measure B fund totaling $50,000 (Fund 215.4) and the City’s Paratransit Measure BB fund totaling $50,000 (Fund 215.41) to cover the ADA accessibility improvements that are required at the new bus stops and that were not originally part of this project. A portion of the City’s annual Paratransit Measure B and BB monies are reserved for ADA accessibility capital improvements.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action is in conformance with the Transportation Element of the General Plan (2009), which lists Otis Drive as a transit priority street and a bicycle priority street, as located in school and recreation zones and as an Island Arterial, and lists other priorities that will be addressed in the Otis Drive project, such as multimodal, safety and environmental improvements and considering needs for individuals with disabilities.
This action is also consistent with the Alameda General Plan Safety and Noise Element Policy SN-5, which states: “Ensure that the City prioritize public safety through the implementation of a Vision Zero policy to reduce annual pedestrian and bicyclist fatalities and serious injuries resulting from collisions with faster moving vehicles and unsafe street design.”
ENVIRONMENTAL REVIEW
In accordance with the California Environmental Quality Act (CEQA), this project is Categorically Exempt pursuant to CEQA Guidelines Section 15301(c) Existing Facilities (Minor alterations to existing facilities including bicycle facilities), Section 15302 (Replacement or reconstruction of existing structures and facilities involving negligible or no expansion of capacity) and Section 15304 (h) Minor Alterations to Land and the creation of bicycle lanes on existing public rights of way. As a separate and independent basis, the project also is statutorily exempt from CEQA pursuant to Public Resources Code Section 21080.20.5 (restriping of streets and highways for bike lanes in an urbanized area that is consistent with a bike plan). City staff prepared an assessment of the project related traffic and safety impacts, and recommends a concept that alleviates potential vehicular traffic impacts and bicycle and pedestrian safety impacts. No further environmental review is required because the project fits within the above categorical and statutory exemptions that are specifically designed for these types of bicycle infrastructure projects in urban areas, and none of the exceptions to the exemptions apply.
CLIMATE IMPACTS
Transportation is the largest source of greenhouse gas emissions in Alameda. This project will further the implementation of the Transportation Choices Plan (2018) and the Climate Action and Resiliency Plan (2019), which both highlight the need for sustainable transportation such as increased bicycling and walking and for the reduction of solo driving.
RECOMMENDATION
Authorize the City Manager to execute a contract with Redgwick Construction Company for construction of the Otis Drive safety improvement project, in an amount not to exceed $854,117.50 and adopt a resolution amending the FY20-21 Capital Improvement Program budget by allocating $100,000 in Local B/BB Paratransit Funds to Capital Improvement Program Fund 91818.
CITY MANAGER RECOMMENDATION
The City Manager recommends award of bid and approval of contract with Redgwick Construction Company for construction of the Otis Drive safety improvement project.
Respectfully submitted,
Erin Smith, Interim Public Works Director
By,
Scott Wikstrom, Interim Deputy Public Works Director/City Engineer
Financial Impact section reviewed,
Nancy Bronstein, Interim Finance Director
Exhibit:
1. Contract
cc: Eric Levitt, City Manager