Title
Recommendation to Accept the Work of Bay Cities Paving & Grading, Inc., for the Clement Avenue Safety Improvements Project (No. P.W. 08-23-19).
In accordance with the California Environmental Quality Act (CEQA), this action is categorically exempt from further environmental review pursuant to CEQA Guidelines Section 15301 (Existing Facilities). (Public Works 31040520)
Body
To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
EXECUTIVE SUMMARY
On November 7, 2023, City Council awarded an agreement to Bay Cities Paving & Grading, Inc. in the amount of $4,355,767, plus a 10% contingency, for total authorized amount of $4,791,344 for the Clement Avenue Safety Improvements Project.
The Agreement improvements are complete in accordance with project plans and specifications at a total cost of $4,468,842.25. Staff recommends City Council accept the work.
BACKGROUND
The Clement Avenue Safety Improvements Project is 1.2 miles in length and included extending the Cross Alameda Trail with a two-way separated bikeway, curb extensions, traffic signal modifications, sidewalk/curb ramp improvements, railroad track removal, resurfacing and stormwater enhancements. This work improves vehicle and pedestrian safety by reducing vehicle speeds along the corridor, improves pedestrian visibility with the concrete bulbouts, and improves bike safety through the signalized intersection.
DISCUSSION
City Council awarded an agreement to Bay Cities Paving & Grading on November 7, 2023. A Notice to Proceed was issued on January 30, 2024 and work began on February 12, 2024. On February 13, 2025, Public Works staff performed a final inspection of the public improvements. The completed work is acceptable to the Public Works Department. Staff recommends City Council accept the work of Bay Cities Paving & Grading, Inc., for the Clement Avenue Safety Improvements Project No. P.W. 08-23-19.
ALTERNATIVES
• Accept the improvements for the Clement Avenue Safety Improvement Project as complete; or
• Remand the project back to staff for further consideration and evaluation of the improvements.
FINANCIAL IMPACT
On November 7, 2023, City Council adopted Resolution 16110, increasing appropriations to CIP Project C65200, Clement Avenue CAT - Grand to Broadway by $500,000 for a total project appropriation of $7,276,000.
A summary of project expenditures is below:
|
C65200 Project Expenditures |
|
Project Tasks |
Budgeted |
Actual |
Balance |
|
Design |
$ 1,600,000 |
$ 1,741,297 |
$ (141,297) |
|
Construction Management |
$ 884,656 |
$ 866,624 |
$ 18,032 |
|
Construction |
$ 4,791,344 |
$ 4,468,842 |
$ 322,502 |
|
TOTAL |
$ 7,276,000 |
$ 7,076,763 |
$ 199,237 |
Approximately $199,237 of funds remain in CIP Project C65200. City of Alameda (City) staff and our construction management firm will continue working to close out the grant funding agreements. Additionally, engineering staff have identified drainage deficiencies within the bikeway that were not addressed during this project and intend to mitigate using the remaining funds in C65200 through a separate agreement.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action is consistent with the Alameda Municipal Code. General Plan policies support complete streets, which are designed for all modes of transportation as follows: General Plan policies LU-3 Complete Streets and ME-10 Movement, Action A, Complete Streets. The Project is also included in Resolution 15849, Making Significant Safety Improvements to Alameda Streets in 2022 and Beyond to End Fatalities and Serious Injuries. The Project is consistent with and helps implement the City’s Active Transportation Plan, Vision Zero Plan and Strategic Plan.
ENVIRONMENTAL REVIEW
In accordance with CEQA, this action is categorically exempt from further environmental review pursuant to CEQA Guidelines Section 15301 (Existing Facilities).
CLIMATE IMPACTS
Transportation generates over 70% of the greenhouse emissions in Alameda. Improving pedestrian and bicycle safety supports non-carbon emitting modes of transportation, which reduces greenhouse gas emissions from the City’s transportation sector.
RECOMMENDATION
Accept the improvements completed by Bay Cities Paving & Grading, Inc. for the Clement Avenue Safety Improvements Project (No. P.W. 08-23-19).
Respectfully submitted,
Erin Smith, Public Works Director
By,
Scott Wikstrom, City Engineer
Michaela Wood, Project Manager
Financial Impact section reviewed,
Ross McCarthy, Finance Director