Title
Recommendation to Authorize the City Manager to Execute a Third Amendment to the Agreement with Innovative Interfaces, Inc. to Provide a Mobile Application, Enhanced Online Public Access Catalog, Event Calendar, Online Room Reservations, and Digital Marketing Platform in the Amount of $70,000, for a Total Agreement Compensation Not-to-Exceed $950,968.17. (Library 21052300)
Body
To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
EXECUTIVE SUMMARY
The Alameda Free Library (Library) has used the Polaris Integrated Library System (Polaris) since 2016 when City Council approved a five-year agreement with Innovative Interfaces, Inc (Innovative). City Council subsequently approved a contract amendment in July 2023 to continue using Polaris through 2028. Staff recommends amending the agreement with Innovative to provide a mobile app, enhanced online public access catalog, event calendar, online room reservations, and digital marketing platform in the amount of $70,000 for a total agreement compensation not-to-exceed $950,968.17. The appropriation for this purchase is included in the Fiscal Year 2024-2025 Budget and no additional funding is requested.
BACKGROUND
The integrated library system is the backbone of the Library's service to the community as it provides a database of customers and items as well as a public-facing catalog for discovering and reserving items. The integrated library system also authenticates customers using e-books and other digital resources. In sum, the Library cannot operate without an integrated library system.
In December 2015, the Library selected Polaris through a competitive procurement process. City Council approved an agreement with Innovative for Polaris on June 21, 2016. On June 1, 2020, City Council approved the first contract amendment to add the LINK+ interlibrary loan system. LINK+ allows library users to borrow items from public and academic libraries across the state.
On July 17,...
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