Title
Recommendation to Approve Extending the Term for the Use of Remaining Approved Funds for the Tyler Munis Financial and Human Capital Management System Implementation Project through June 2025. (Information Technology 60626070)
Body
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To: Honorable Mayor and Members of the City Council
EXECUTIVE SUMMARY
In July 2019, City Council approved the Tyler Munis Financial and Human Capital Management System project, also referred to as an Enterprise Resource Planning (ERP) system with an anticipated implementation timeframe of 30 months. The implementation was delayed due to unforeseen circumstances such as a global pandemic, as well as the replacement of two Finance Directors. Staff is requesting the original 2.5-year projected implementation term be extended to June 2025 to allow for completion and troubleshooting issues identified through the first-year use of the City of Alameda's (City) financial, payroll, human capital system, as well as for funding of a procurement system that was included as a potential, but unfunded, feature in the original scope of implementation.
BACKGROUND
In August 2019, the City began the implementation of the Tyler Munis Financial and Human Capital Management System to replace the City's 20-year-old legacy financial and human resources systems, eFinancePlus. It was anticipated that the implementation timeframe would consist of two phases and take approximately 30 months to complete. Phase 1, originally scheduled for completion by July 2020, was the core financial modules such as general ledger, accounting, accounts payable, fixed assets, purchase orders, requisitions, cash management, accounts receivable, and general billing. Phase 2, scheduled for completion in April 2021, consisted of the remaining financial modules for budget, contract management, and project/grant accounting and human capital modules such as payroll, human resources & talent management, and time and attendance.
The implementation effort significantly...
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