Title
Amending Planning Board Rules and Procedures. Adopt a Resolution amending the Rules and Procedures of the City Planning Board to implement a new, standardized agenda format recommended by the City Clerk and make other revisions as needed. CEQA Determination: Not a Project.
Body
To: Honorable President and Members of the Planning Board
BACKGROUND
The Rules and Procedures of the City Planning Board ("bylaws") are periodically amended by the Planning Board to improve the Planning Board's ability to carry out its role and responsibilities under the City of Alameda Charter and City of Alameda Municipal Code. The Planning Board last updated its bylaws in 2015.
As the City of Alameda plans to transition out of COVID-19 public meeting protocols, the City Clerk is asking all boards and commissions to standardize its meeting agenda format.
DISCUSSION
As the statewide COVID-19 emergency is set to conclude in March 2023, the City Council has directed the City Clerk to implement a hybrid public meeting format where the public may participate at meetings in person or via Zoom. As part of implementing a new meeting format, the City Clerk has identified the need to standardize the wording and format for meeting agendas across all boards and commissions.
Exhibit 1 shows the proposed amendments to the bylaws in tracked changes. The following compares the current Planning Board agenda, as adopted by the Planning Board in its bylaws, with the new agenda requested by the City Clerk:
Current Planning Board Agenda:
1. Convene
2. Flag Salute
3. Roll Call
4. Agenda Changes and Discussion
5. Oral Communications
6. Consent Calendar
7. Regular Agenda Items
8. Minutes
9. Staff Communications
a. Future Agendas
10. Written Communications
11. Board Communications
12. Oral Communications
13. Adjournment
New Agenda Requested by the City Clerk:
1. Roll Call (note: Board members will not be listed on agendas)
2. Agenda Changes
3. Non-Agenda Public Comment
4. Consent Cal...
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