Title
Recommendation to Authorize the City Attorney to Execute a Three-Year Memorandum of Understanding with Alameda County District Attorney's Office for Access to the Alameda County District Attorney's Case Management System, (RD3) Intake and Charging Module For $72,000 a Year and Not-to-Exceed $216,000 for Three Years. (City Attorney 10023043)
Body
To: Honorable Mayor and Members of the City Council
From: Yibin Shen, City Attorney
EXECUTIVE SUMMARY
The City Attorney's Office currently contracts with the Alameda County District Attorney's Office (ACDAO) for the use of their case management system (RD3) Intake and Charging Module to electronically file criminal cases with the Alameda County Superior Court (Court). The current contract expires June 30, 2026. Staff negotiated a new three-year Memorandum of Understanding (MOU) with ACDAO for $72,000 a year, with total compensation not-to-exceed $216,000.
BACKGROUND
In November 2020, the voters of Alameda approved a ballot measure to allow the City Attorney's Office to prosecute misdemeanor crimes that occur in the City of Alameda (City). The City Attorney requested access to the ACDAO case management system, referred to as RD3, including the Intake and Charging module that would allow City staff to file their criminal complaints electronically. At the time, as now, RD3 was and is the only program that permits electronic filing into the Court's case management system, Odyssey. The ACDAO agreed to allow the Alameda County Information Technology Department (ACITD), who created the RD3 program, to create a separate section in RD3 for the City Attorney's cases. The City Attorney's Office and ACDAO entered a MOU in 2021 for the use of the ACDAO proprietary RD3 software in the amount of $5,000 monthly.
At the request of the City Attorney's Office, in recognition of the positive partnership between the two Offices, the District Attorney's Office discontinued this charge towards the end of 2022 and continued to...
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