Title
Recommendation to Authorize the City Manager to Execute an Agreement with Lincoln Property Company (LPC West LP, a Delaware Limited Partnership) for Contracted Property Management Services for Two Years, with Two, Two-Year Options to Extend for a Total Pre-Commission Cost of $14,435,991.83 over Six Years. (Base Reuse and Economic Development 29061821 and 29061822)
Body
To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
EXECUTIVE SUMMARY
The City of Alameda (City) has long used a contractor to provide commercial and residential property management services for City-owned buildings and land at Alameda Point, in the State Lands Trust, and throughout the rest of the City. The City's property management contract with Lincoln Property Company (LPC) expired in December 2024, and following a competitive selection process, staff brought a recommendation for a new, two- to six-year contract with LPC to the December 17, 2024 City Council meeting.
At this meeting, City Council and staff discussed concerns regarding the risk and liability clauses of the negotiated agreement. City Council voted to direct staff to renegotiate these terms with LPC, conduct another Request for Proposal (RFP) if needed, and research the steps and implications of bringing property management services in house, to be performed exclusively by City employees.
Staff conducted these activities and the results are summarized below. Based on these findings, staff recommends continuing to contract property management services with modified terms and conditions. Staff completed a second competitive RFP process addressing City Council's concerns and recommends a new modified agreement with LPC (dba LPC West LP).
BACKGROUND
The City's real property asset portfolio includes over 4 million square feet of occupied and vacant commercial space and more than 1,500 acres of land at Alameda Point. Alameda Point boasts a unique mix of commercial properties including h...
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