Title
Recommendation to Authorize the City Manager to Execute an Agreement with National Auto Fleet Group to Upfit an Animal Control Services Van for a Total Amount Not-to-Exceed $112,200. (Public Works 601)
Body
To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
EXECUTIVE SUMMARY
The City of Alameda (City) Police Department oversees animal control services. The single gas-powered truck that supports this program was replaced due to age, mileage, and condition with an electric van that has been delivered to the City. The van now requires specialized equipment to be installed for animal control services. Staff recommends approval of the proposed service provider agreement with National Auto Fleet Group in an amount not-to-exceed $112,200 through a cooperative purchasing agreement.
BACKGROUND
On November 5, 2019, City Council approved a revised Administrative Policy and Procedure Number 48, Vehicle and Equipment Replacement Policy. The Fleet Replacement Policy is consistent with the City's recently adopted Climate Action and Resiliency Plan and emphasizes greenhouse gas emission reductions. The revised policy focuses on right-sizing the City fleet, the purchase of electric vehicles when feasible, and lowering the fleet's emissions through acquisition of low emission vehicles.
In accordance with City Administrative Instruction Number 5 (Purchasing Policy), the purchase of vehicles must be done through a competitive solicitation with a formal bid for transactions estimated to exceed $25,000. Also, in accordance with the Purchasing Policy, vehicles may be purchased through cooperative purchasing. Lastly, the Purchasing Policy states that the City Council must approve an award of vehicle purchases to a single vendor in excess of a cumulative total of $75,000 in any given fiscal year.
The City's Police Department oversees animal control services. Animal Control officers were dispatched to over 2,000 animal-related calls b...
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