Title
Recommendation to Authorize the City Manager to Execute a Second Amendment to the Agreement with Rojas Flores Landscaping, Inc. to Include Additional Services for Landscaped Areas for an Additional Amount Not-To-Exceed $959,665 for a Total Five-Year Compensation Not-to-Exceed Amount of $2,237,391.
In accordance with the California Environmental Quality Act (CEQA), this action is categorically exempt from further environmental review pursuant to CEQA Guidelines Section 15301 (Maintenance of Existing Facilities). (Public Works 26941570)
Body
To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
EXECUTIVE SUMMARY
The City of Alameda (City) Public Works Department manages more than sixty acres of landscaped areas including open spaces, medians, parking lots, and facility grounds. Public Works uses contract services to maintain these landscaped areas and the supporting irrigation systems. A five-year agreement was entered into with Rojas Flores Landscaping, Inc (Rojas) on January 3, 2023 (Exhibit 1). A First Amendment to that Agreement (Exhibit 2) was approved by City Council on September 17, 2024 to add additional areas. A Second Amendment to the Agreement (Exhibit 3) is now needed for additional new areas which include three new sites: Fire Station 4, Mabuhay Street, and areas for the Marina Village Landscape and Lighting District near the Extended Stay Hotel. In addition, a separate agreement with Rojas for landscape services of Median Strips and Special Areas expired on March 31, 2025. Staff recommends amending the Agreement with Rojas to add the facilities now needing landscape maintenance services as well as the areas from the recently expired agreement. The Second Amendment not-to-exceed amount is $959,665 for an amended not-to-exceed five-year total of $2,237,391. This action will bring all contracted landscape maintenance services under one agreement, which will allow for streamlined administrative functions and se...
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