Title
Recommendation to Authorize the City Manager to Execute a Five-Year Agreement with Engineering Mapping Solutions Inc. for On-Call CentralSquare Enterprise Asset Management and Geographic Information Systems Support Services, for a Total Cumulative Amount Not-to-Exceed $265,460. (Public Works 31041500)
Body
To: Honorable Mayor and Members of the City Council
From: Gerry Beaudin, City Manager
EXECUTIVE SUMMARY
The City of Alameda (City) Public Works Department (Public Works) relies on CentralSquare Enterprise Asset Management (EAM) and Geographic Information Systems (GIS) to support the operation, maintenance, and capital planning of the City’s public infrastructure. Since these systems were implemented in 2015, Public Works has supplemented in-house knowledge with specialized consultant support for system administration, troubleshooting, integration, and ongoing enhancements. Because the anticipated cost of this support over a five-year period exceeds the City Manager’s signing authority, staff conducted a competitive solicitation to identify the firm best qualified to meet the City’s needs at a competitive cost.
Staff recommends awarding a five-year agreement to Engineering Mapping Solutions, Inc., in a total amount not to exceed $265,460 for on-call services to maintain, support, and enhance the City’s EAM and GIS systems.
BACKGROUND
Public Works currently uses CentralSquare EAM Version 25.1, ArcGIS Enterprise, ArcGIS Pro, an Enterprise Geodatabase using SQL Server/SDE, and on-premises CentralSquare application and database servers. These systems are integrated so that GIS asset information can be used within CentralSquare EAM to support work management and asset maintenance.
As the City's use of these systems has expanded, Public Works has identified a continuing need for specialized technical support that combines expertise in both GIS and CentralSquare EAM. While City staff administer and use the systems on a day-to-day basis, certain trouble...
Click here for full text