Title
Recommendation to Authorize the Purchase of One Compact Track Loader Consistent with Vehicle Replacement Policy in Amount Not-to-Exceed $152,562 from Peterson CAT. (Public Works 60141581)
Body
To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
EXECUTIVE SUMMARY
The Alameda Recreation and Parks Department (ARPD) uses a variety of equipment to maintain the grounds at City of Alameda (City) parks. Replacement of a compact track loader is scheduled for and budgeted in the Fiscal Year (FY) 2023-24 budget. Staff recommends authorizing the replacement purchase from Peterson CAT in an amount not-to-exceed $152,562. This amount includes an approximate five percent (5%) increase for inflation as the vendor quote is only good for 30 days. If prices remain unchanged following City Council approval, the actual expenditure will be as shown in the vendor quote, Exhibit 1, in the amount of $145,297. There is no impact to the General Fund from this action.
BACKGROUND
A compact track loader is an essential piece of equipment for ARPD operations. The loader has various attachments including a fork, auger, trencher and bucket. The equipment is used by ARPD to move heavy items in the field such as concrete tables, benches, large downed trees as well as planting new trees, irrigation improvements and can help in emergency situations. The existing unit in the fleet is 27 years old and requires replacement. The City Council adopted the FY 2023-24 budget, which included funding to replace one compact track loader.
On November 5, 2019, staff brought to City Council a revised Administrative Policy and Procedure Number 48, Vehicle and Equipment Replacement Policy (Fleet Replacement Policy). In accordance with City Administrative Instruction Number 5 (Purchasing Policy), vehicles may be purchased by piggybacking on another agency's purchase agreement or through cooperative purchasing, as further described below. The City Council must ap...
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