Title
Recommendation to Authorize the City Manager to Execute an Agreement with OpenGov, Inc. for Continued Use of the Budget and Planning Module, for an Amount Not-to-Exceed $143,546.91 for One Year. (Finance)
Body
To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
EXECUTIVE SUMMARY
For the last four years, OpenGov has provided a comprehensive and transparent budgeting platform for the City of Alameda (City). In May 2020, City Council approved the execution of an agreement with OpenGov, Inc., to provide services for the Finance Department to build the budget, manage workforce planning and integrate financial information across platforms through the Budget and Planning module.
The Budget and Planning modules are compatible with the City's current financial accounting software, Tyler Enterprise ERP. The cost for this module is $143,546.91 for one year. There is no upfront deployment cost associated with OpenGov if the City decides to renew the existing services.
Staff recommends authorizing the City Manager to execute an agreement with OpenGov (Exhibit 1) to continue utilizing this software, which is essential for the continued management and planning of the City's Biennial, Mid-Cycle, and Mid-Year Budgets.
BACKGROUND
OpenGov is a leading provider of cloud-based tools designed for local governments to enhance budgeting and associated performance, communication, reporting, and open data, ultimately resulting in more transparent and comprehensive outcomes for both City staff and the public.
The Budget and Planning module has streamlined and enhanced the budgeting process from start to finish, from the initial stages of strategic planning and personnel forecasting to the final stages of City Council approval and staff implementation. OpenGov's integrated online suite of solutions aggregate and synchronize both financial and non-financial data. This allows the City to effectively plan and manage its strategic initiative...
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