Title
Recommendation to Authorize the City Manager to Purchase One Police Crisis Negotiation Command Van from National Auto Fleet Group for a Total Amount Not-to-Exceed $242,919.60. (Public Works 60141581)
Body
To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
EXECUTIVE SUMMARY
The City of Alameda Police Department's (Police Department) existing crisis negotiation command van is more than 30 years old and no longer meets operational needs. The vehicle, a repurposed 1993 ambulance, has significant mechanical and electrical issues and an outdated configuration that does not adequately support the Police Department's crisis response operations.
To ensure effective response capabilities, staff recommends purchasing a replacement crisis negotiation command van from National Auto Fleet Group in an amount not-to-exceed $242,919.60. The purchase is based on Sourcewell Contract #091521-NAF, a cooperative purchasing agreement established through a competitive procurement process in compliance with state law.
BACKGROUND
The Police Department and Fleet Services are responsible for replacing police vehicles and equipment according to the City of Alameda's (City) Vehicle and Equipment Replacement Policy. This policy establishes criteria based on age, mileage (or hours), and usage, while also considering safety history and operating performance. Units scheduled for replacement are evaluated to determine whether they should be replaced, deferred or retired out of the fleet.
City Administrative Instruction No. 5 (Purchasing Policy) allows vehicles to be procured either through competitive bidding or cooperative purchasing agreements. Purchases exceeding $75,000 require City Council approval.
A crisis negotiation command van provides a secure, mobile base of operations with advanced communications and surveillance technology, enabling negotiators to maintain real-time contact with subjects, coordinate with tactical units, and access...
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