Title
Recommendation to Authorize the City Manager to Execute a Second Amendment to the Agreement with Accela, Inc. for a Term of Three Years in an Amount Not-to-Exceed $516,833 for Continued Use of the Accela Permit System and Addition of Mobile Access for a Total Compensation Not-to-Exceed $886,887. (Information Technology 60626070)
Body
To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
EXECUTIVE SUMMARY
For over 20 years, the City of Alameda (City) has relied on Accela, Inc. (Accela) permitting software to manage permit tracking, plan check processing, inspections, and reporting functions.
Staff recommends that the City Council approve and authorize the City Manager or designee to execute a Second Amendment to the Agreement with Accela Inc. for a term of three years and in an amount not-to-exceed $516,833. Total compensation for this Agreement shall not exceed $886,887 for the City's continued use of the Accela Automation and Accela Citizen Access web-based permitting applications. A notable add-on included in this Second Amendment is the enhancement of the permitting system for mobile devices.
BACKGROUND
For over 20 years, Accela has served as the City's central permit system. Accela is used by both members of the public and staff from Planning, Building, and Transportation, Fire, and Public Works departments. Accela supports key functions ranging from permit intake and plan-check routing to inspection scheduling, fee processing, reporting, and code enforcement case tracking. Accela is widely used by governmental agencies nationwide.
The City's Agreement with Accela has been renewed approximately every three to five years since the City first began using Accela in 2002. Staff is currently proposing a Second Amendment to the existing Agreement for a term of three years and in an amount not-to-exceed $516,833. The original Agreement was approved by City Council on April 30, 2021 (Exhibit 1), and the First Amen...
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