Title
Recommendation to Authorize the City Manager to Execute Two Agreements with Keep It Simple for Professional Services Required for Configuration of Dell Virtual Machine Host Servers in the Amount Not-to-Exceed $62,000. (Information Technology 60626074)
Body
To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
EXECUTIVE SUMMARY
On May 16, 2023, City Council approved the purchase of Dell Virtual Machine Host Servers (VMWare) (File 2023-3015) in an amount not-to-exceed $297,523. At the time, staff was not made aware that the quote received did not include professional services to configure the equipment. The cost of the professional services required for configuration is $62,000. Subsequently, the total cost for the VMWare and the professional installation services agreement is not-to-exceed $359,523.
BACKGROUND
The City of Alameda (City) employs server virtualization to optimize its server infrastructure for efficient operations of its computer, network and storage hardware. Virtualization allows the City to have one physical server that creates secure virtual servers, which are maintained and administered by the City. This ensures redundancy and efficiency of computer, network and storage resources and ensure availability of mission-critical applications and files such as the finance and payroll system, police records management and Fire Telestaff software.
VMWare is an industry leader and trusted partner in virtualization and has been the chosen on-premises server virtualization provider for the City for several years. Dell is also an industry leader in the area of server and desktop computers and has been used by the City for several years as well. Dell servers will be used to host the VMWare virtualization technology. In addition to replacing servers because they have reached end-of-life, a redesign of the City's virtual services is necessary to create a firewall between the City and Police Department network,...
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