Title
Recommendation to Authorize the Interim City Manager to Execute an Agreement with AFS Security Systems Inc., for Keycard Access and Security Control System Installation and Support Services in an Amount Not-to-Exceed $2,349,925, including Contingency.
In accordance with the California Environmental Quality Act (CEQA), this action is categorically exempt from further environmental review pursuant to CEQA Guidelines Section 15301 (Existing Facilities), and 15302 (Replacement or Reconstruction). (Public Works C41000)
Body
To: Honorable Mayor and Members of the City Council
From: Adam Politzwe, Interim City Manager
EXECUTIVE SUMMARY
To enhance building security and operational efficiency, staff issued a Request for Proposals (RFP) to install and support a keycard access system and replace the turnkey hardware. The facilities proposed as part of this agreement are City Hall, City Hall West, Recreation and Parks Department Administration Building and the Maintenance Service Center. Staff recommends City Council authorize the Interim City Manager to execute the Agreement with AFS Security Systems Inc. (AFS), included as Exhibit 1, in an amount not to exceed $2,349,925, including contingency, for these services.
BACKGROUND
The City of Alameda (City) is responsible for the management and security of 76 municipal facilities, encompassing a total of 842 doors and their associated locking mechanisms. Most facilities rely on traditional mechanical key-and-lock systems ("turnkey hardware"), which present significant operational and security challenges. Lost, stolen, or unreturned keys require complete lock replacement and key distribution - an effort that is costly, labor-intensive, and time sensitive.
To address those challenges, City Council approved funding in the Fiscal Year 2023-2025 capital budget to transition to a modern, centralized keycard access control system. Unlike traditional keys, keycards can be quickly activated or deactivated within a secur...
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