Title
Introduction of Ordinance Amending the Alameda Municipal Code by Amending Section 2-59.3 (Authorization of Contracts) of Chapter II (Administration) to Increase the City Manager, City Attorney, and City Clerk’s Contract Authorization Authority; and
Recommendation to Reaffirm and Adopt a Revised City of Alameda Purchasing Policy Consistent with the Amendment to the Ordinance. (Finance 10024501)
Body
To: Honorable Mayor and Members of the City Council
From: Gerry Beaudin, City Manager
EXECUTIVE SUMMARY
The Purchasing Procedures Manual (Policy) outlines the procedures for procuring goods and services for the City of Alameda (City). This policy was adopted by the City Council to ensure the proper use and stewardship of City funds, provide standard guidelines for City employees to purchase goods and services for the City, specify procedures for approving City purchases, and comply with California state law regarding contracts.
The proposed changes increase contract authorization authority for the City Manager, City Attorney, City Clerk, and other management positions to more closely align with the original purchasing power granted in 1990.
BACKGROUND
Alameda Municipal Code (AMC) Section 2-59.3 details the City's powers and limitations to enter into contracts, specifically the value thresholds at which a given contract must be approved by the City Council (i.e., contract authorization authority). These thresholds are reiterated in the City of Alameda Purchasing Policy (Policy).
The Policy outlines the procedures for procuring goods and services for the City and has been adopted to:
1. Ensure the appropriate use of City funds,
2. Provide standardized guidelines for all City employees to purchase goods and services on behalf of the City, including inviting participation from City-based vendors,
3. Specify procedures for approval of City purchases, and
4. Comply with California State law, including the California Public Contracts Code.
Since 1990, th...
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