Title
Recommendation to Authorize the City Manager to Execute an Agreement with OpenGov for Park Maintenance Asset Management Software for the Recreation and Parks Department, for One-Year with Two One-Year Extensions in an Amount Not-to-Exceed $237,019.58. (Recreation and Parks 10051400)
Body
To: Honorable Mayor and Members of the City Council
From: Jennifer Ott, City Manager
EXECUTIVE SUMMARY
The City of Alameda's Recreation and Parks Department currently does not have a computerized maintenance management system and having such a system will enhance that Department's ability to track staff time, workforce distribution, operating costs, and long-term replacement plans of Department assets. OpenGov has developed such a system and if this Agreement is approved and the system fully implemented, the system will improve efficiency, reduce costs and enable more informed decision making.
BACKGROUND
As part of staff's effort to be more productive and efficient Alameda Recreation and Park Department (ARPD) would begin using a computerized maintenance management system (CMMS) developed by OpenGov. CMMS creates a detailed inventory of the assets ARPD maintains; documents and retains vital condition data on those assets; and enables the scheduling, tracking, and recording of ongoing maintenance for those assets. With this system, supervisors can more efficiently manage park maintenance staff workload through a work order system to coordinate scheduled and unanticipated maintenance of park assets, such as playgrounds, trash/recycling, pathways, irrigation systems, landscape and athletic facilities. CMMS is also integrated with a geographic information system to show City of Alameda (City) assets and work history in an electronic map viewable from a computer or in the field. Much of the current data is housed among various paper files, computer systems, and/or in the City's current customer relationship manager system. Once fully implemented, CMMS improves efficie...
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