Title
Minutes of the Special Joint City Council and Successor Agency to the Community Improvement Commission Meeting Held on October 21, 2014 and January 20, 2015. [City Council and SACIC] (City Clerk)
Body
UNAPPROVED
MINUTES OF THE SPECIAL JOINT CITY COUNCIL
AND SUCCESSOR AGENCY TO THE COMMUNITY
IMPROVEMENT COMMISSION (SACIC) MEETING
TUESDAY- -OCTOBER 21, 2014- -6:59 P.M.
Mayor/Chair Gilmore convened the meeting at 7:41 p.m.
Roll Call - Present: Councilmembers/Agency Members Chen, Daysog, Ezzy Ashcraft, Tam and Mayor/Chair Gilmore - 5.
Absent: None.
Oral Communications
None.
Consent Calendar
Mayor/Chair Gilmore announced that the Amendment to an Agreement regarding expenditure of Excess Bond Proceeds [paragraph no. 14-454 CC/14-013 SACIC] was removed from the Consent Calendar for discussion.
Councilmember/Agency Member Daysog moved approval of the consent calendar.
Councilmember/Agency Member Tam seconded the motion which carried by unanimous voice vote - 5. [Items so enacted or adopted are indicated by an asterisk preceding the paragraph number.]
(*14-453 CC/14-011 SACIC) Minutes of the Special Joint City Council and Successor Agency to the Community Improvement Commission Meeting Held on September 16, 2014. Approved.
(*14-012 SACIC) Recommendation to Approve a Fifth Amendment to the Agreement with Keyser Marston Associates, Inc. for Financial Services through June 30, 2015, and Adding $50,000, for a Total Budget Amount of $199,000. Accepted.
(14-454 CC/14-013 SACIC) Recommendation to Authorize the City Manager to Execute an Amendment to an Agreement between the Successor Agency and the City of Alameda Regarding Expenditure of Excess Bond Proceeds.
Vice Mayor Ezzy Ashcraft inquired how unexpended redevelopment bond proceeds would be allocated between the Emergency Operations Center (EOC) and Fire Station 3.
The Community Development Director responded the EOC and Fire Station 3 were given as examples of projects that could be eligible to be funded by the excess bond proceeds; stated it would be up to the Council to budget the funds once the funds are received in the next Recognized Obligation Payment Schedule (ROPS) period which is in January, 2015; allocation of the funds would go through the standard budget process and staff would return to Council with specific recommendations about expenditures; the amendment is solely to encumber the funds and enter into an agreement in order to transfer the funds from the SACIC to the Council.
The Assistant City Manager noted the funds require Stated Department of Finance approval before returning to Council for approval.
Vice Mayor Ezzy Ashcraft inquired whether the decision about funding will return to the Council before the scheduled groundbreaking of the EOC, to which the Community Development Director responded in the affirmative.
In response to Councilmember Daysog's inquiry, the Community Development Director stated the unexpended bond proceeds are restricted and can only be spent within the merged project area and for capital projects contemplated in the official statement for the original bonds.
Vice Mayor/Agency Member Ezzy Ashcraft moved approval of the staff recommendation.
Councilmember/Agency Daysog seconded the motion, which carried by unanimous voice vote - 5.
(*14-455 CC/14-014 SACIC) Recommendation to Authorize the City Manager to Execute an Agreement Regarding Reinstatement of a Loan between the City of Alameda and the Successor Agency to the Community Improvement Commission of the City of Alameda. Accepted.
Adjournment
There being no further business, Mayor/Chair Gilmore adjourned the meeting at 7:47 p.m.
Respectfully submitted,
Lara Weisiger, City Clerk and Secretary, SACIC
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.
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UNAPPROVED
MINUTES OF THE SPECIAL JOINT CITY COUNCIL
AND SUCCESSOR AGENCY TO THE COMMUNITY
IMPROVEMENT COMMISSION (SACIC) MEETING
TUESDAY- -JANUARY 20, 2015- -7:01 P.M.
Mayor/Chair Spencer convened the meeting at 1:06 a.m.
Roll Call - Present: Councilmembers/Agency Members Daysog, Ezzy Ashcraft, Matarrese, Oddie and Mayor/Chair Spencer - 5.
Absent: None.
Oral Communications
None.
Agenda Items
(15- CC/15- SACIC) Recommendation to Accept the First Quarter Financial Report for the Period Ending September 30, 2014. (Continued to February 3, 2015)
(15- CC/15- SACIC) Recommendation to Accept the Fiscal Year 2013-14 Audited Financial Statements and Compliance Reports.
The Interim Finance Director gave a Power Point presentation.
Councilmember/Agency Member Daysog inquired whether the way in which the report was prepared is substantially different than past reports.
Grace Zhang, Maze and Associates, responded in the negative; stated reporting has been consistent.
Mayor/Chair Spencer stated the presentation was not online.
The Assistant City Manager stated the presentation is a summary and was not posted online.
Mayor/Chair Spencer stated that she prefers presentations be included in the packet so Council may see them in advance.
Vice Mayor/Agency member Matarrese stated there is revenue and expense information included in the presentation that was not in the staff report.
The Interim Finance Director explained staff became aware of the information as the presentation was being prepared.
In response to Vice Mayor/Agency Member Matarrese's inquiry, the Interim Finance Director stated the disparity in the reserves is because revenues increased and expenses did not; in prior years, the percentage was already 30 to 35; the gain from this fiscal year brought the percent up to 40.
The City Manager stated staff predicted a growth of under 3%; 3.6% went into the reserves one year; this year at 8.1% after having projected 2.9%; at the same time, employee cost sharing for healthcare and pensions began; there were cuts in costs at the same time as an unexpected growth in revenue.
In response to Vice Mayor/Agency Member Matarrese's inquiry, the Interim Finance Director stated part of the amount is unrestricted, but part is restricted by previous Council actions.
The City Manager stated staff manages a lot of other funds; pension and Other Post Employment Benefits (OPEB) must be characterized.
Vice Mayor Matarrese stated clarification is important for the public and Council to understand the mid-year budget.
The City Manager stated a systematic approach to the next budget will begin in March to reach a two-year budget resolution in early June; the issues will be decanted in significantly greater detail.
Councilmember/Agency Member Daysog stated a key component driving the $29 million reserve is a one-time sale of property.
Vice Mayor/Agency Member Matarrese stated one-time events cannot be relied upon for operating expenses.
Mayor/Chair Spencer stated a recent presentation at a conference showed Alameda County Cities unfunded OPEB liabilities as a percentage of their General fund; the range was 7% to 140% and Alameda was at 140%.
Councilmember/Agency Member Ezzy Ashcraft moved approval of the staff recommendation.
Vice Mayor/Agency Member Matarrese seconded the motion, which carried by unanimous voice vote - 5.
The City Attorney noted that the First Quarter Financial Report [paragraph no. 15- CC/15- SACIC] could not be continued to tomorrow's meeting as it was not noticed as a joint meeting; the matter could be continued to the next Joint meeting.
Adjournment
There being no further business, Mayor/Chair Spencer adjourned the meeting at 1:23 a.m.
Respectfully submitted,
Lara Weisiger, City Clerk and Secretary, SACIC
The agenda for this meeting was posted in accordance with the Sunshine Ordinance.