Title
Recommendation to Award a Contract in the Amount of $130,065, Including Contingencies, to Clark Services for Cleaning and Maintenance of Park Street, Webster Street, and Marina Village. (Public Works 275)
Body
To: Honorable Mayor and Members of the City Council
From: John A. Russo, City Manager
Re: Award a Contract in the Amount of $130,065, Including Contingencies, to Clark Services for Cleaning and Maintenance of Park Street, Webster Street, and Marina Village (PW #275)
BACKGROUND
Since 2009, the Public Works Department awarded contracts to three separate contractors for ongoing maintenance on Park Street, Webster Street, and Marina Village. These contractors primarily remove litter and graffiti, and clean sidewalks and public litter cans. This enhanced maintenance is paid for by assessments raised from property owners in these areas.
DISCUSSION
Public Works recommends awarding a contract that consolidates these services to one experienced contractor who can provide a higher level of service to Park Street, Webster Street, and Marina Village by maximizing economies of scale and be the City's and public's one point of contact for maintenance in all three areas.
To select the most qualified contractor, Public Works issued a request for statement of pre-qualification on October 28, 2014, and request for proposal on December 1, 2014. Five contractors responded to this procurement. Staff recommends awarding the contract to Clark Services at $130,065 and allocating a 15% contingency (or $16,965).
Clark Services was the lowest, responsible bidder. The contractor is not guaranteed any of the contingency and use of the contingency will be at the sole discretion of the City for work not originally anticipated. In addition, Clark Services will pay not less than the prevailing rate of per diem wages for the pressure washing portion of the work. All other work is considered maintenance and not subject to this requirement. A copy of the contract is attached.
By consolidating the services into one contract, the City has obtained better service. Where the former contractors typically served these areas five or six days per week, Clark Services will serve each area seven days per week.
This contract can be renewed yearly for up to four more years. This renewal is at the discretion of the Public Works Director and can include a cost of living of adjustment.
FINANCIAL IMPACT
Direct costs associated with this work are paid by the Island City Landscape and Lighting District 84-2 (Fund 275), Zones 4 (Park Street), 6 (Marina Village), and 8 (Webster Street).
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action does not affect the Municipal Code.
ENVIRONMENTAL REVIEW
In accordance with the California Environmental Quality Act (CEQA), this project is Categorically Exempt under the CEQA Guidelines Section 15301(c), Existing Facilities.
RECOMMENDATION
Award a contract in the amount of $130,065, including contingencies, to Clark Services for cleaning and maintenance of Park Street, Webster Street, and Marina Village.
Respectfully submitted,
Robert G. Haun, Public Works Director
By,
Liz Acord, Management Analyst
Financial Impact section reviewed,
Juelle-Ann Boyer, Interim Finance Director
Exhibit:
1. Contract