Title
Recommendation to Allocate Seventy-four Thousand Dollars ($74,000) from the Technology Services Fund (704) for a Contract with Soft Resources, Inc. for Computer Consulting Services to Support the Human Resources Department's Needs Assessment and Procurement of a New Human Resources Information System (HRIS). (Human Resources 704)
Body
To: Honorable Mayor and Members of the City Council
From: John A. Russo, City Manager
Re: Allocate Seventy-four Thousand Dollars ($74,000) from the Technology Services Fund (704) for a Contract with Soft Resources, Inc. for Computer Consulting Services to Support the Human Resources Department's Needs Assessment and Procurement of a new Human Resources Information System (HRIS)
BACKGROUND
A modern Human Resources Information System (HRIS) is a computer system which tracks all pertinent payroll and human resource information for employees, including their hours, pay rates, leaves, special pays (such as uniform allowances and educational incentives), hire dates, breaks in services, etc. It should be able to calculate hours and pays on an automated basis, communicating such information to the payroll function so that every employee is paid correctly and every employee's leaves and payroll history are automatically tracked. It should also correctly calculate overtime and allow staff to run informational reports. This requires seamless information integration between the Finance Department and the Human Resources Department.
Over the past few years, the number and level of complexity of Memoranda of Understanding between the City and employee bargaining groups has grown creating inconsistencies between documents which are difficult to administer. Compounding the issue has been information system upgrades shared by Finance and Human Resources which have better met the Finance Department's needs, but resulted in dramatic loss of functionality for the Human Resources Department. The combination of these i...
Click here for full text