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File #: 2015-1508   
Type: Consent Calendar Item
Body: City Council
On agenda: 4/21/2015
Title: Summary Title: Authorize the Acquisition of One Police Boat and Trailer for $202,832.33 Recommendation to: (1) Approve an Agreement with Lake Assault Boats, LLC for the Acquisition of One Marine Patrol Boat and Trailer for $185,235 Plus the City's Payment of Applicable Sales Tax for a Total Aggregate Amount Not to Exceed $202,832.33; (2) Amend Police Grants Funds Revenue Budget to Account for the California Division of Boating and Waterways (DBW) Grant in the Amount of $80,000; and (3) Amend Police Grants Expenditures Budget in the Amount of $202,832.33 for Both the DBW and Citizens Option for Public Safety (COPS) Grants. (Police Department 218)
Attachments: 1. Exhibit 1 - Agreement with Lake Assault Boats, LLC Consultant Agreement Full
Title
Summary Title: Authorize the Acquisition of One Police Boat and Trailer for $202,832.33
 
Recommendation to: (1) Approve an Agreement with Lake Assault Boats, LLC for the Acquisition of One Marine Patrol Boat and Trailer for $185,235 Plus the City's Payment of Applicable Sales Tax for a Total Aggregate Amount Not to Exceed $202,832.33;
 
(2) Amend Police Grants Funds Revenue Budget to Account for the California Division of Boating and Waterways (DBW) Grant in the Amount of $80,000; and
 
(3) Amend Police Grants Expenditures Budget in the Amount of $202,832.33 for Both the DBW and Citizens Option for Public Safety (COPS) Grants. (Police Department 218)
 
Body
 
To: Honorable Mayor and Members of the City Council
 
From: John A. Russo, City Manager
 
Re: (1) Approve an Agreement with Lake Assault Boats, LLC for the Acquisition of One Marine Patrol Boat and Trailer for $185,235 plus the City's payment of applicable sale tax for a total aggregate amount not to exceed $202,832.33;
 
(2) Amend Police Grants Funds Revenue Budget to Account for the California Division of Boating and Waterways (DBW) Grant in the amount of $80,000;
 
(3) Amend Police Grants Expenditures Budget in the Amount of $$202,832.33 for both the DBW and Citizens Option for Public Safety (COPS) Grants
 
BACKGROUND
 
The Police Department purchased a patrol boat in 2000 after entering into a grant agreement with the State of California, Department of Parks and Recreation, Division of Boating and Waterways (DBW).  The terms and conditions of that contract were to remain in effect for 15 years starting June 1, 1999.  The patrol boat has been utilized to patrol Alameda waterways for the past 15 years and the Police Department has successfully completed the terms of this contract.  Costs to maintain the boat have increased significantly as the boat has sustained unrepairable damage to the hull.  In order to effectively perform services on Alameda waterways, a new patrol boat needs to be purchased.  
 
The Alameda Police Department needs the capacity to protect and serve the waterfront surrounding and adjacent to the island of Alameda. This waterfront includes the Port of Oakland, US Coast Guard Alameda Base, Oakland International Airport, the USS Hornet Museum, the Ready Reserve Fleet at the former Alameda Naval Air Station, the Alameda/Oakland Estuary, two ferry terminals in Alameda, and the marinas in Alameda and Oakland.  Routine marine patrol would focus on public safety, boating safety, search and rescue, and crime prevention.  Marine patrol officers would enforce regulations on the waterways which include boating under the influence, abandoned vessels (to the extent possible), and wake zone enforcement.  Additionally, they would assist disabled vessels, respond to vessels in distress, investigate boat collisions, and respond to water rescue incidents. The Marine Patrol Boat requires a minimum of two police officers to be placed into service.  Due to staffing constraints, the boat is typically in service on weekends only, from Memorial Day Weekend through Fleet Week in October.  However, the boat may be deployed as needed outside of the peak boating season.
 
In April 2014, the Alameda Police Department completed a grant application with the DBW, requesting funding in amount of $80,000 to be used towards the purchase of a new patrol boat and trailer.  On September 19, 2014, the DBW awarded a reimbursement grant to the Alameda Police Department of up to $80,000 to fund the costs of acquiring the new patrol boat and trailer.  
 
On January 6, 2015, the City Council adopted Resolution No. 14999 which authorized the City to enter into a Grant Contract with DBW for the receipt of up to $80,000 in grant monies to purchase the patrol boat and a trailer.  At that time, the total acquisition costs were unknown.  The City Manager advised the Council that once the total purchase price was determined, the Police Department would return to Council for purchase approval.
 
DISCUSSION
 
Staff advertised the purchase of the patrol boat and trailer by publishing a notice of invitation for bids in the Alameda Journal on February 6, 2015.  To solicit the maximum number of bids and most competitive price, plans and specifications were also provided to thirteen (13) separate custom boat builders' throughout the Bay Area, Continental United States and Canada. The specifications in the invitation to bid required an aluminum hulled vessel or foam filled fiberglass hulled vessel suitable to perform law enforcement search and rescue and patrol functions on the waterways surrounding the island of Alameda and the San Francisco Bay Area.  
After the bidding period of 30 days, only one contractor submitted a bid, and that sealed bid was opened on March 10, 2015. The bid result is as follows:
 
Bidder
Location
Bid Amount
Lake Assault Boats
Superior, Wisconsin
$185,235.00
 
Staff contacted three references provided by the bidder and received positive feedback about the quality and timeliness of their work. Staff believes that Lake Assault Boats is qualified and able to perform the services requested in the bid documents.  Staff therefore recommends awarding a contract to Lake Assault Boats for $185,235.  The project specified that the completed boat and trailer must be delivered to the Alameda Police Department by August 20, 2015.  
 
FINANCIAL IMPACT
 
The total cost for the new marine patrol boat and trailer is $202,832.33 including State of California sales tax of $17,597.33. Acquisition of the new equipment will be funded as follows:
 
Source of Funds
Amount
California Division of Boating and Waterways
$80,000
Citizens Option for Public Safety (COPS) Grant
122,833
      Total
$202,833
 
A budget amendment is needed to recognize reimbursement revenue in the amount of $80,000 from the DBW grant and to appropriate DBW and COPS grant funds in the City's Police Grants Special Revenue Funds budget for the purchase of the new marine patrol boat and trailer.  COPS funds are an annual revenue allocation to the City which has been budgeted as part of the prior citywide budget process.  
 
There is no impact to the General Fund as a result of this project.
 
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
 
This action is consistent with the Alameda Municipal Code.
 
ENVIRONMENTAL REVIEW
 
This action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3).
 
RECOMMENDATION
 
It is recommended that the City Council approve the following actions:
 
(1) To Approve an Agreement with Lake Assault Boats, LLC for the Acquisition of One Marine Patrol Boat and Trailer for $185,235 plus the City's payment of applicable sale tax for a total aggregate amount not to exceed $202,832.33;
 
(2) To Amend Police Grants Funds Revenue Budget to Account for the California Division of Boating and Waterways (DBW) Grant in the amount of $80,000;
 
(3) To Amend Police Grants Expenditures Budget in the Amount of $$202,832.33 for both the DBW and Citizens Option for Public Safety (COPS) Grants.
 
Respectfully submitted,
Paul J. Rolleri, Chief of Police
 
Financial Impact section reviewed,
Elena Adair, Finance Director
 
Exhibit:  
1.      Agreement with Lake Assault Boats, LLC