Title
Recommendation to Amend the Current Contract in the Amount of $72,450 to $139,200 with Lucity, Inc. for a More Comprehensive Computerized Maintenance Management System. (Public Works 310)
Body
To: Honorable Mayor and Members of the City Council
From: Elizabeth D. Warmerdam, Interim City Manager
Re: Recommendation to Amend the Current Contract in the Amount of $72,450 to $139,200 with Lucity, Inc. for a More Comprehensive Computerized Maintenance Management System
BACKGROUND
As part of our effort to be the most productive and efficient Public Works agency in the Bay Area, the Public Works Department has purchased and begun using a computerized maintenance management system (CMMS). CMMS creates a detailed inventory of the assets Public Works maintains; documents and retains vital condition data on those assets; and enables the scheduling, tracking, and recording of ongoing maintenance for those assets. CMMS is also integrated with a geographic information system to show City assets and work history in an electronic map viewable from a computer or in the field. Much of the current data is housed among various paper files, computer systems, and/or in the City's current customer relationship manager system. Once fully implemented, CMMS improves efficiency and productivity, reduces cost, and enables more informed decision-making.
The City entered into a professional services contract for $72,450 with Lucity for purchasing and implementing the CMMS, and has inventoried and begun using Lucity with the City's sewers, storm drains, and City buildings. Public Works is satisfied with Lucity's work and is requesting the contract amount be increased by $66,750 from $72,450 to $139,200 in order to include inventory of the City's fleet, streets, signs, signals, sidewalks, medians, and trees.
DISCUSSION
To solicit the maximum number of proposals in response to the City's Request for Proposal (RFP) for a Web-Based Maintenance Management Sys...
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