Title
Recommendation to Award a Contract in the Amount of $118,320, Including Contingency, to Ray’s Electric for the Alameda Ferry Terminal Access Improvement Project. (Public Works 310)
Body
To: Honorable Mayor and Members of the City Council
From: Elizabeth D. Warmerdam, Interim City Manager
Re: Award a Contract in the Amount of $118,320, Including Contingency, to Ray’s Electric for the Alameda Ferry Terminal Access Improvement Project
BACKGROUND
On January 19, 2016, the Public Works Department issued a Request for Bid (RFB) for the Alameda ferry terminal access improvement project. This project provides 147 additional parking spaces for the Main Street Ferry Terminal by creating a public parking space at the existing Officer’s Club (O’Club) parking lot. This lot was utilized as the parks maintenance corporation yard, which has been moved to another location at Alameda Point.
The project will improve the parking lot and create safe pedestrian access across Main Street between the ferry terminal and the new parking area.
The scope of work includes the construction work pertaining to and including:
• Repairing and restriping of the O’Club parking lot; and
• Installation of bollards, a driveway, and three Americans with Disability (ADA) ramps; and
• Installation of City-furnished Rectangular Rapid Flashing Beacon (RRFB) Systems at the Main Street Ferry Terminal and O’Club parking lot along Main Street, striping of a high visibility crosswalk, and installation of a pedestrian pathway.
DISCUSSION
To solicit the maximum number of bids and most competitive price, the RFB was provided to 23 separate builders’ exchanges throughout the Bay Area. Notices were also sent to contractors on the Public Works Department Contractor List. In addition, notices were placed on the City’s web page and published in the Alameda Journal on January 22, 2016. Bids were opened on February 2, 2016. After a bidding period of 15 days, one contractor submitted a bid. The bid result is as follows:
|
Bidder |
Location |
Bid |
|
Ray’s Electric |
Oakland, California |
$98,600 |
Staff recommends awarding a contract to Ray’s Electric for the amount of $118,320, which includes a 20% contingency. The contractor is not guaranteed any of the contingency amount and use of the contingency will be at the sole discretion of the City for work not originally anticipated in the RFB. The RFB also informed the successful bidder that they shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. A copy of the contract is attached as Exhibit 1.
FINANCIAL IMPACT
The contract will be charged to Project 91610 Pavement Management, which is budgeted in the Capital Improvement Program Fund 310. The City will be reimbursed by Water Emergency Transportation Authority for the costs incurred under this contract. There is no impact to the General Fund.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action does not affect the Municipal Code.
ENVIRONMENTAL REVIEW
In accordance with the California Environmental Quality Act (CEQA), this project is Categorically Exempt under CEQA Guidelines Section 15301(b), Existing Facilities.
RECOMMENDATION
Award a contract in the amount of $118,320, including contingency, to Ray’s Electric for the Alameda Ferry Terminal access improvement project.
Respectfully submitted,
Liam Garland, Acting Public Works Director
By,
Virendra Patel, Acting Supervising Civil Engineer
Financial Impact section reviewed,
Elena Adair, Finance Director
Exhibit:
1. Contract