Title
Recommendation to Award a Contract in the Amount of $436,441, Including Contingencies, to Ray’s Electric for the Park Street Pedestrian Safety Project, No. P.W. 06-13-18 and to Appropriate $280,000 in Measure B/BB Funds. (Public Works 310)
Body
To: Honorable Mayor and Members of the City Council
From: Jill Keimach, City Manager
Re: Award a Contract in the Amount of $436,441, Including Contingencies, to Ray’s Electric for the Park Street Pedestrian Safety Project, No. P.W. 06-13-18 and to Appropriate $280,000 in Measure B/BB Funds.
BACKGROUND
On January 19, 2016, the City Council adopted plans and specifications and authorized a call for bids for the Park Street Pedestrian Safety Project, No. P.W. 06-13-18. This is the final phase of the Park Street streetscape project. This final portion of the project will provide pedestrian improvements at three intersections along the vibrant Park Street business corridor through a collaborative public engagement process. The three intersections are; Park Street at Buena Vista Avenue, Park Street at Pacific Avenue, and Park Street at Lincoln Avenue/Tilden Avenue.
Staff has conducted several outreach meetings for this project to obtain the public’s input in increasing the pedestrian safety at the above-mentioned intersections and arrived at the final improvements that were presented to the Transportation Commission (TC) on March 26, 2014 and July 30, 2014. The TC unanimously approved the proposed improvements for a final design.
DISCUSSION
To solicit the maximum number of bids and the most competitive price, plans and specifications were provided to 17 separate builders exchanges throughout the Bay Area. A notice of bid was published in the Alameda Journal. Bids were opened on March 22, 2016. Four contractors submitted bids. The list of bidders from lowest to highest for total project cost is as follows:
|
Bidder |
Location |
Bid Amount |
|
Ray’s Electric |
Oakland |
$396,763.50 |
|
Redgwick Construction Company |
Livermore |
$536,171.10 |
|
FBD Vanguard Construction Inc. |
Livermore |
$572,177.28 |
|
Tennyson Electric, Inc. |
Livermore |
$847,707.00 |
Public Works staff contacted several references provided by the lowest bidder and received positive feedback on the ability of the company to meet the project requirements and the quality and timeliness of their work. Staff recommends awarding a contract to Ray’s Electric for a total amount of $436,441, which includes a 10% contingency of $39,677. The contractor is not guaranteed any of the contingency amount, and use of the contingency will be at the sole discretion of the City for work not originally anticipated in the plans and specifications. The specifications also inform the successful bidder that they shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. A copy of the contract is attached as Exhibit 1.
FINANCIAL IMPACT
The funds are budgeted in the Public Works Department account for the Capital Improvement Program (91029) - Park Street Pedestrian Safety Project. This project is the final part of the overall Park Street Streetscape Project, which is funded through the combination of Federal Surface Transportation Program (STP) and Transportation, Community and System Preservation (TCSP) Program funds. CalTrans has awarded the City a $283,000 grant from the TCSP Program and the local match for this grant is $153,441 funded through Measure B and BB.
Staff is requesting authorization to appropriate $140,000 from the Measure B Fund (Fund 215.1) and $140,000 from the Measure BB Fund (Fund 215.11) and to increase the revenue and expenditure budget in the project to cover the cost of the contract. There is no impact to the General Fund.
|
Fund/Account |
Project # |
Amount |
|
Capital Improvement Project (Fund 310) |
|
|
|
Transfer In |
91029 |
$280,000 |
|
Expenditures |
91029 |
$280,000 |
|
|
|
|
|
Measure B (Fund 215.1) - Transfer out |
91029 |
$140,000 |
|
|
|
|
|
Measure BB (Fund 215.11) - Transfer out |
91029 |
$140,000 |
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFRENCE
This project meets the Transportation Element of the City’s General Plan Circulation goal, Plan, develop and maintain a safe, barrier-free and efficient transportation system to provide the community with adequate present and future mobility.
Objective # 4.1.1: Provide for the safe and efficient movement of people, goods, and services and policy 4.1.1.a (1) Continue to identify and improve pedestrian crossings in areas of high pedestrian use where safety is an issue.
ENVIRONMENTAL REVIEW
In accordance with the California Environmental Quality Act (CEQA), this project is Categorically Exempt under the CEQA Guidelines Section 15301(c) - Existing Facilities and 15304(c) - Minor Alterations to Land In accordance with the National Environmental Policy Act, this project is a Categorical Exclusion under 23 Code of Federal Regulations 771.117(c): Activity (d)(2).
RECOMMENDATION
Award a contract in the amount of $436,441, including contingencies, to Ray’s Electric for the Park Street pedestrian safety project, No. P.W. 06-13-18 and to appropriate $280,000 in Measure B/BB funds.
Respectfully submitted,
Liam Garland, Acting Public Works Director
By,
Virendra Patel, Transportation Engineer
Financial Impact section reviewed,
Elena Adair
Exhibits:
1. Contract
2. Conceptual Drawing