Title
Recommendation to Award Contract for Legal Advertising for Fiscal Year 2016-17. (City Clerk 2210)
Body
To: Honorable Mayor and Members of the City Council
From: Lara Weisiger, City Clerk
Re: Award Contract for Legal Advertising for Fiscal Year 2016-17
BACKGROUND
At the Regular City Council meeting held on May 3, 2016, the City Council authorized the City Clerk to advertise for bids for legal advertising. City Charter Section 3-18 requires the Council to: “award a contract to the responsible bidder who submits the lowest and best bid for publication of all legal advertising of the City in a newspaper adjudicated to be a newspaper of general circulation within the City of Alameda. The newspaper published by the successful bidder is known as the Official Newspaper of the City.”
DISCUSSION
Bids were due on May 16, 2016. One bid was received from the Alameda Journal. The bid result was $5.17 per column inch for every insertion.
FINANCIAL IMPACT
Each department’s budget appropriation for legal advertising is approved by the City Council during the budget process. The City spends approximately $18,000 annually for legal notices, of which approximately $4,000 is from the General Fund.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
The only applicable policy is Alameda City Charter Section 3-18.
ENVIRONMENTAL REVIEW
Environmental review is not required for Legal Notices.
RECOMMENDATION
Award contract for legal advertising for Fiscal Year 2016-17 to the Alameda Journal.
Respectfully submitted,
Lara Weisiger, City Clerk
Financial Impact section reviewed,
Elena Adair
Finance Director
Exhibit:
1. Contract