Title
Recommendation to Award a Contract in the Amount of $4,565,426, Including Contingencies, to Goodland Landscape Construction, Inc., for Estuary Park Site Improvements, Phase 1, No. P.W. 02-16-01 and to Amend Fiscal Year 2016-17 Project Budget. (Public Works 310)
Body
To: Honorable Mayor and Members of the City Council
From: Jill Keimach, City Manager
Re: Award a Contract in the Amount of $4,565,426, Including Contingencies, to Goodland Landscape Construction, Inc. for Estuary Park Site Improvements, Phase 1, No. P.W. 02-16-01 and to Amend Fiscal Year 2016-17 Project Budget
BACKGROUND
On April 19, 2016, the City Council adopted plans and specifications and authorized a call for bids for Estuary Park site improvements, Phase 1. The project is located on an eight acre park on Mosely Avenue near Singleton Avenue. Estuary Park has two distinct sections and will be re-developed in two phases. The four-acres on the west side (Phase 1) will be dedicated to athletic fields including one synthetic baseball diamond prioritized for special needs youth, plus one lighted synthetic turf rectangular field for soccer, lacrosse, rugby, and football. This will be the City’s first lighted, synthetic turf multi-use field. It will also be the first City-owned regulation-size football field. The synthetic turf baseball diamond, with a soccer field striped in the outfield, is designed to be fully Americans with Disability Act (ADA) accessible with priority scheduling for youth and adults with mental and physical challenges.
The eastern 4-acres (Phase 2) is designed as a community park space with playgrounds for under 5 and 5-12 year olds, small and large group picnic areas, basketball courts, open lawns, and a dog park for small and large dogs. All of these park and recreation amenities are intended to serve the entire community, athletic field users, and the new residential housing anticipated at Alameda Landing and North Housing.
DISCUSSION
To solicit the maximum number of bids and the most competitive price, plans and specifications were provided to 12 separate builders exchanges throughout the Bay Area. A notice of bid was also published in the Alameda Journal and put on the City’s website. Six contractors submitted bids, one of which was disqualified because it was incomplete. Bids were opened on May 19, 2016. The list of bidders from lowest to highest for total project cost is as follows:
|
Bidder |
Location |
Bid Amount |
|
Goodland Landscape Construction, Inc. |
Tracy, CA |
$4,307,006 |
|
McGuire and Hester |
Oakland, CA |
$4,315,778 |
|
O.C. Jones & Sons Inc. |
Berkeley, CA |
$4,485,094 |
|
Robert A. Bothman Construction |
Santa Clara, CA |
$4,504,058 |
|
Suarez & Munoz Construction, Inc. |
Hayward, CA |
$4,935,312 |
|
Stockbridge General Contracting, Inc. |
Clovis, CA |
$5,366,537 |
Public Works staff contacted several references provided by the lowest bidder and received positive feedback on the ability of the company to meet the project requirements and the quality and timeliness of their work. Staff recommends awarding a contract to Goodland Landscape Construction, Inc. for a total amount of $4,565,426, which includes a six percent contingency in the amount of $258,420. The contractor is not guaranteed any of the contingency amount, and use of the contingency will be at the sole discretion of the City Engineer for work not originally anticipated in the plans and specifications. The project specifications inform the successful bidder that they shall pay not less than the prevailing rate of per diem wages as determined by the Director of the California Department of Industrial Relations. A copy of the contract is attached as Exhibit 1.
FINANCIAL IMPACT
Estuary Park project design and construction costs are accounted for in the Capital Improvement Program project 91311. The project is currently funded by a combination of grants, private donations, General Fund and development impact fees (DIF). At this time, staff projects that the private donations revenue will be under budget by $95,000 and the Dwelling Unit Tax (DUT) revenue is lower than originally projected as this fee has been eliminated and replaced with DIF. DUT revenue collected is from those developments for which original permit fees were approved prior to enactment of the new DIF. In addition, the construction costs are expected to be higher than originally anticipated. As a result, staff proposes to amend Fiscal Year (FY) 2016-17 Budget as described below:
|
Fund/Account |
Project |
Amount |
|
Dwelling Unit Tax: |
|
|
|
Decrease Transfer Out |
|
$57,000 |
|
Recreation Fund: |
|
|
|
Increase Transfer Out |
|
$500,000 |
|
Development Impact Fees (Parks): |
|
|
|
Increase Transfer Out |
|
$161,000 |
|
Capital Improvement Projects: |
|
|
|
Decrease Private Donations |
91311 |
$95,000 |
|
Decrease Transfer In (from DUT) |
91311 |
$57,000 |
|
Increase Transfer In (from DIF) |
91311 |
$161,000 |
|
Increase Transfer In (from Recreation Fund) |
91311 |
$500,000 |
|
Increase expenditures |
91311 |
$509,000 |
The total project budget including the above proposed amendment will be $5,111,000.
Staff anticipates several large development projects to take place in FY 2016-17, which will also result in collection of a significant amount of permit fees, including DIFs. The timing of the Estuary Park construction will precede the collection of the DIF revenue resulting in cash flow deficiency. Nevertheless, to not lose the State of California grant of $201,000, ARPD staff pursued moving forward with the project. Due to cash flow constraint, staff recommends an approval of two short term loans from the General Fund to the DIF Fund and from the Recreation Fund to the DIF Fund. The DIF Fund total loan balance will not exceed $1.7 million and will be equally funded by the General Fund and the Recreation Fund. The loans are expected to be fully repaid as soon as DIF revenue is collected, which is anticipated by 6/30/2017. In the event, the loans are not repaid by the end of the FY 2016-17, staff will return to the City Council to get an approval of the necessary interfund loan documents and Finance staff will record these loans in the City’s financial system.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action does not affect the Municipal Code.
ENVIRONMENTAL REVIEW
In accordance with the California Environmental Quality Act (CEQA), this project is Categorically Exempt under CEQA Guidelines Section 15301(b), Existing Facilities.
RECOMMENDATION
Award a contract in the amount of $4,565,426, including contingencies, to Goodland Landscape Construction, Inc. for Estuary Park site improvements, phase 1, No. P.W. 02-16-01 and to Amend Fiscal Year 2016-17 Budget Related to the Project.
Respectfully submitted,
Amy Wooldridge, Recreation and Parks Director
By,
Jack Dybas, Project Manager II
Financial Impact section reviewed,
Elena Adair, Finance Director
Exhibit:
1. Contract