Title
Recommendation to Award a Contract in the Amount of $456,800, and Authorize the City Manager to Approve Contract Changes, if Necessary, Up to a Ten Percent Contingency in the Amount of $45,680, for a Total Amount of $502,480, to Simpson Gumpertz & Heger, Inc. for the Interim Inspection, Testing, Preliminary Analyses and Reporting Services for Rehabilitation of Piers 1, 2 and 3 at Alameda Point. (Base Reuse 819099)
Body
To: Honorable Mayor and Members of the City Council
From: Jill Keimach, City Manager
Re: Recommendation to Award a Contract in the Amount of $456,800, and Authorize the City Manager to Approve Contract Changes, if Necessary, Up to a Ten Percent Contingency in the Amount of $45,680, for a Total Amount of $502,480, to Simpson Gumpertz & Heger, Inc. for the Interim Inspection, Testing, Preliminary Analyses and Reporting Services for Rehabilitation of Piers 1, 2 and 3 at Alameda Point
BACKGROUND
Piers 1, 2, and 3 in the southwestern portion of Alameda Point (Exhibit 1) are currently occupied by multiple Maritime Administration (MARAD) Ready Reserve fleet vessels under a lease with the City of Alameda for the next 20 years. Per the lease with MARAD, the piers need to be in suitable condition for their use and for general mooring service to possibly accommodate other future uses. The piers were originally constructed in the 1940s. Pier 1 is a smaller steel and concrete cellular structure that was rebuilt in 1980. Piers 2 and 3 are large reinforced concrete structures originally designed to berth aircraft carriers. A previous limited structural inspection and assessment of the piers (Moffatt & Nichol, 2008) determined that there were numerous deficiencies on each of the three piers. Exhibit 2 provides images of the condition of the piers.
On April 21, 2016, under the direction of the City, PM Realty Group (PMRG) issued a Request for Proposal (RFP) for the interim inspection, testing, preliminary analyses and reporting services for rehabilitation of Piers 1, 2, and 3. The proposed project addresses the first step toward creating a feasible plan for rehabilitating the piers and ameliorating the deficiencies (Pier Study). The scope of work of the Pier Study includes above and below water inspection, materials testing, geotechnical investigation, preliminary analyses, repair recommendations, cost estimating and reporting. Subsequent phases will include more detailed design and construction services.
The ultimate goal of the Pier Study is to determine what measures are required to keep the piers fit for their desired level of mooring service. The Pier Study will set the stage for the preparation of plans, specifications, and estimates for construction of selected rehabilitation measures, and the provision of construction support services. It will also prioritize repairs taking into consideration budgetary constraints. Subsequent phases will consist of: (1) design of the required repairs or upgrades to meet the desired level of service; and (2) providing construction support services for the City of Alameda.
The completion of the Pier Study and then subsequent phases of work are important to retaining the MARAD fleet and maximizing the value of the piers from any other potential future use of the piers.
DISCUSSION
To solicit the maximum number of responses and most competitive price, the RFP was provided to 21 separate Builders Exchanges throughout the Bay Area. A notice for the RFP was sent out to all the contractors on the Public Works listing, published in the Alameda Journal, and placed on the City's website. Twenty-one participants attended the two non-mandatory site visits and walk-throughs conducted on May 4, 2016 and May 5, 2016. Three firms submitted proposals, which were opened on Monday, May 23, 2016 and are outlined below.
|
Bidder |
Location |
Bid |
|
Simpson Gumpertz & Heger, Inc. |
Oakland, CA |
$456,800 |
|
Moffatt & Nichol |
Walnut Creek, CA |
$610,860 |
|
Anchor QEA |
San Francisco, CA |
$687,200 |
The RFP selection process is divided into three phases: evaluation of the written proposal; evaluation of the oral interview; and reference checks. The selection panel for the oral interview consisted of:
• PMRG representative;
• Bay Ship & Yacht representative; and
• COWI Marine North America representative.
Applicants were asked to make a presentation and/or provide additional information regarding the other selection criteria (i.e., Project Plan and Schedule, Relevant Experience of Key Personnel and the Firm, and Project Budget Billing).
After careful review of the proposals submitted, the panel unanimously scored Simpson Gumpertz & Heger, Inc. (SGH) higher than the other applicants. SGH, founded in 1956, is an Engineering News Record top-500 structural engineering firm with extensive experience with inspecting, assessing, and rehabilitating damaged or deteriorated structures in marine and waterfront environments. A partial list of projects performed by SGH in the last five years include: Brooklyn Basin Development Project (Oakland, CA) where SGH performed a detailed inspection and evaluation of piles and wharf structures, structural design of two new wharves, and coastal protection design for 6,000 ft. long coastal shoreline; Marine Terminal Rebuild Design (Port of Los Angeles, Berth 163) where they assisted in providing value engineering and design consultation in the rebuild design of the Port of Los Angeles terminal; and Marine Terminal Seismic Upgrade (Martinez, CA) where SGH designed a seismic retrofit of the reinforced concrete wharf structures at the Shell terminal.
Staff recommends awarding the contract to SGH, the best qualified, best fit proposer, in the amount of $456,800, and authorizing a ten percent contingency of $45,680. SGH is not guaranteed any of the contingency amount and use of the contingency will be at the City’s sole discretion for work not originally anticipated in the scope of work. A copy of the contract is attached as Exhibit 3.
FINANCIAL IMPACT
The funds for this project are budgeted in the Tidelands account (Account 216). There is no impact to the General Fund.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action does not affect the Alameda Municipal Code.
ENVIRONMENTAL REVIEW
In accordance with the California Environmental Quality Act (CEQA), this project is Categorically Exempt under the CEQA Guidelines Section 15301(c) - Existing Facilities.
RECOMMENDATION
Award a contract in the amount of $456,800, and authorize the City Manager to approve contract changes, if necessary, up to a ten percent contingency in the amount of $45,680, for a total amount of $502,480, to Simpson Gumpertz & Heger, Inc. for the interim inspection, testing, preliminary analyses and reporting services for rehabilitation of Piers 1, 2 and 3 at Alameda Point.
Respectfully submitted,
Jennifer Ott, Chief Operating Officer - Alameda Point
By,
Nanette Mocanu, Assistant Community Development Director
Financial Impact section reviewed,
Elena Adair, Finance Director
Exhibits:
1. Map of Piers 1, 2 and 3
2. Pier Condition Images
3. Contract - Simpson Gumpertz & Heger