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Recommendation to Authorize the City Manager to Amend an Agreement with Carlson Barbee & Gibson to Increase the Original Contract by $169,000 for a Total Contract Amount of $479,500 for Civil Engineering and Surveying Consulting Services for Alameda Point. (Base Reuse 819099)
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To: Honorable Mayor and Members of the City Council
From: Jill Keimach, City Manager
Re: Recommendation to Authorize the City Manager to Amend an Agreement with Carlson Barbee & Gibson to Add the Amount of $169,000 for a Total Contract Amount of $478,500 for Civil Engineering and Surveying Consulting Services for Alameda Point.
BACKGROUND
Carlson Barbee & Gibson, Inc. (CBG) has provided civil engineering and surveying consulting services for the redevelopment of the Naval Air Station Alameda (Alameda Point) on behalf of the City of Alameda and the City's previous master developers for over eleven years. The existing contact to be amended includes a scope of work for legal descriptions and a record of survey for the Phase 2 Tidelands Trust exchange, updating the Stormwater Management Plan, and implementation assistance regarding the Master Infrastructure Plan for Alameda Point (MIP). CBG maintains invaluable knowledge of the Alameda Point property and the unique infrastructure challenges faced by the site from its past experience that can be built upon and leveraged to provide the City of Alameda with cost-efficient and high quality professional services.
CBG was founded in 1989 and is a Northern California engineering firm with over 40 professionals on staff. The firm concentrates its efforts and expertise to providing civil engineering services on mixed-use, residential, commercial and institutional development projects. CBG's project experience is diverse and includes the design and planning of many challenging urban and redevelopment projects including Mare Island and Vallejo Waterfront in Vallejo; East Garrison and The Dunes project at Fort Ord in Monterey; Bay Meadows redevelopment in San Mateo; redevelopment of the Hunter's Point Shipyard in San Francisco; and the redevelopment of the Encinal Terminals, Chipman and Del Monte warehouse sites along the northern waterfront in Alameda.
DISCUSSION
There are a number of regulatory tasks that must be completed before development at Alameda Point can commence. These efforts will require professional civil engineering and surveying services and are a logical continuation of the previous work performed by CBG, most notably the MIP. The proposed agreement with CBG includes the following services:
1. Line G Tidelands Trust Exchange. CBG will provide surveying services to support a Storm Drain Line G exchange of Tidelands Trust land within Phase 1 of Site A at Alameda Point once the Navy has completed the conveyance of small area of land to the City. Tasks include updating previously prepared exhibits, preparing legal description and plat maps, preparing a record of survey, and attending relevant meetings.
2. MIP Implementation. CBG will provide engineering support to the City on other planning and implementation tasks as disposition and development plans at Site A advance. Tasks include assisting with implementing the MIP, reviewing potential developments for consistency with the MIP, preparing infrastructure cost estimates, and attending meetings.
3. Alameda Point Engineering Related Tasks. CBG will also be working with the Public Works Department to assess MIP consistency of proposed development projects throughout Alameda Point, including Site A and the Veterans Administration’s proposed outpatient clinic.
It is recommended that the City Council approve this second amendment to the professional services contract with CBG to increase the contract amount by $169,000 for a total contract amount of $478,500 and to extend the existing term by 12 months. The second amendment, including the scope and budget, as well as the original contract and previous amendment, are attached (Exhibits 1-3).
FINANCIAL IMPACT
This contract will not have a financial impact on the General Fund. Task #3 above ($80,000) will be funded entirely using cost recovery from permit fees and the remainder of this agreement, $89,000, will come from the City's Base Reuse Department budget (Fund 858 Division 819099).
POLICY DOCUMENT CROSS REFERENCE
This action will implement the adopted Master Infrastructure Plan for Alameda Point.
ENVIRONMENTAL REVIEW
For purposes of compliance with the provisions of the California Environmental Quality Act ("CEQA"), a Final Environmental Impact Report (State Clearinghouse No. 2013012043) for the Alameda Point project was certified on February 4, 2014.
RECOMMENDATION
Authorize the City Manager to amend the agreement with Carlson Barbee & Gibson to add $169,000 for a total contract amount of $478,500 for civil engineering and surveying consulting services for Alameda Point.
Respectfully submitted,
Jennifer Ott, Base Reuse Director
Financial Impact section reviewed,
Elena Adair, Finance Director
Exhibits:
1. Carlson Barbee Gibson Second Amendment
2. Carlson Barbee Gibson First Amendment
3. Carlson Barbee Gibson Original Contract