Title
Recommendation to Amend the Contract with Dream Ride Elevator to Increase the Contract Amount by $22,211.80, Including Contingencies, for Full Service Elevator Maintenance, for a Total Contract Amount of $105,871.67. (Public Works 706001)
Body
To: Honorable Mayor and Members of the City Council
From: Jill Keimach, City Manager
Re: Recommendation to Amend the Contract with Dream Ride Elevator to Increase the Contract Amount by $22,211.80, Including Contingencies, for Full Service Elevator Maintenance, for a Total Contract Amount of $105,871.67.
BACKGROUND
On February 28, 2011, the City awarded a competitively bid contract in the amount of $7,666.00 including contingencies, to Dream Ride Elevator for full service elevator maintenance. In awarding the contract, the City authorized extensions for up to four additional years. On July 1, 2011, the City awarded a first amendment in the amount of $17,000.00. On July 1, 2012, the awarded a second amendment in the amount of $17,000.00. On July 1, 2013, the City awarded a third amendment in the amount of $13,859.30. On July 1, 2014, the City awarded a fourth amendment in the amount of $13,859.30. On July 1, 2015, the City awarded a fifth amendment in the amount of $14,275.27 for a total contract amount of $83,650.77, reaching the threshold requiring Council approval. While Professional Services Contracts, unlike Construction Contracts, are not required to be rebid by the City's ordinance, it is considered a best practice to rebid contracts after five years to ensure the City is receiving a fair and competitive bid.
Annual extensions are based on mutual agreement and satisfactory performance of all aspects of the contract. Contract prices are adjusted in accordance with the construction cost index reported in the Engineering News Record for the San Francisco Bay Area; other contract terms remain the same.
DISCUSSION
The City continues to be satisfied with the services provided by Dream Ride Elevator...
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