Title
Recommendation to Award a Five Year Contract in the Amount of $150,000 for Each Year (Total Expenditure of $750,000) to Schaaf & Wheeler for On-Call Civil and Structural Engineering Services. (Public Works 310)
Body
To: Honorable Mayor and Members of the City Council
From: Jill Keimach, City Manager
Re: Recommendation to Award a Five Year Contract in the Amount of $150,000 for Each Year (Total Expenditure of $750,000) to Schaaf & Wheeler for On-Call Civil and Structural Engineering Services
BACKGROUND
On May 24, 2016, Public Works issued a Request for Proposal (RFP) for on-call civil and structural engineering services. Staff recommends awarding a contract to Schaaf & Wheeler to provide on-call work during Fiscal Year 2016-17 that includes providing on-call civil and structural engineering services.
DISCUSSION
To solicit the maximum number of proposals and most competitive price, the RFP was provided to 23 separate builders exchanges throughout the Bay Area. Notices were also sent to consultants on the Public Works Department Consultant List. In addition, notices were placed on the City's web page and published in the Alameda Journal. The RFPs were opened on June 27, 2016. After a period of 34 days, 10 consultants submitted proposals.
After reviewing the written proposals, seven consultants were invited to selection interviews, and from those one firm was selected as best fitting the City's needs at this time. Public Works staff contacted several references provided by the selected consultant and received positive feedback on the ability of the company to meet the project requirements and the quality and timeliness of their work. Staff recommends awarding a contract to Schaaf & Wheeler in the amount of $150,000. The contract also permits an annual extension of the contract on a year-to-year basis, for up to four additional years, and up to $750,000 total compensation, subject to budgetary approval, at the sole discretion of the Public Works...
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