Title
Recommendation to Award Funding Allotment Provided by the California Office of Emergency Services in the Amount of $389,741.75 to AT&T of California for the Purpose of Acquiring and Maintaining a 9-1-1 Telephone System with Customer Premise Equipment. (Police 3113)
Body
To: Honorable Mayor and Members of the City Council
From: Jill Keimach, City Manager
Re: Recommendation to Award Funding Allotment Provided by the California Office of Emergency Services in the Amount of $389,741.75 to AT&T of California for the Purpose of Acquiring and Maintaining a 9-1-1 Telephone System with Customer Premise Equipment.
BACKGROUND
The State of California Department of General Services is responsible for overseeing the State’s Emergency Communications System (“9-1-1 Office”); however, each public agency approved as a 9-1-1 Public Safety Answering Point (PSAP) is responsible for providing a 9-1-1 call center that not only meets the needs of its community but also meets the stringent criteria of the State of California.
On September 20, 2016, the City Council accepted allotment of funds in the amount of $389,741.75 from the California 9-1-1 Emergency Communications Branch (CA 9-1-1 Branch) to purchase 9-1-1 Customer Premise Emergency Equipment. The Fixed Allotment in the amount of $389,741.75 will cover the acquisition cost of the new 9-1-1 telephone system and maintenance of the system for the next five years. Acquisition of the new equipment using the Allotment funds commits the Alameda Police Department to Public Safety Answering Point operations 24 hours-a-day, seven days-a-week, for a minimum of five years. If Public Safety Answering Point operations are not maintained at that level, the Alameda Police Department may become financially responsible for all subsequent CPE maintenance costs and 9-1-1 network service charges.
DISCUSSION
The State has negotiated a Master Purchase Agreement (MPA) with qualified vendors that established competitive pricing for the core and associated 9-1-1 equipment. The agreement allows PSAPs to select from the vendors that are party to the MPA.
The Alameda Police Department received three proposals from the CA 9-1-1 Branch participating vendor list:
|
Company |
Address |
City/State |
|
AT&T |
795 Folsom Street |
San Francisco, CA |
|
Carousel Industries |
2999 Oak Road |
Walnut Creek, CA |
|
VESTA 9-1-1 |
401 Merritt 7 |
Norwalk, CT |
A review committee composed of Alameda Police Department staff (including Information Technology, Dispatch Supervisor, Technical Services Lieutenant and the Support Services Sergeant) met with each vendor several times to discuss their products and services. Each of the vendors were also given a physical tour of the Alameda Police Department Communications Center to ensure the new equipment could be housed properly.
After reviewing each proposal and ensuring all of the Alameda Police Department’s requirements were met, the committee chose AT&T as the Customer Premise Emergency Equipment replacement vendor. AT&T was selected because they were the most accessible, they are a natural progression for a seamless solution, as well as they already are providers for the phone lines. By having AT&T as the provider for the e911 and audio logger, AT&T will be able to service all of our current systems without interoperability conflicts. AT&T will design, install and maintain the new system that is manufactured by Airbus. Also, because AT&T is on the approved vendor list for the State, the State will pay the vendor directly.
FINANCIAL IMPACT
The California 9-1-1 Emergency Communications Branch has allocated funds from the Customer Premise Equipment Fixed Allotment Funds in the amount of $389,741.75 for the purchase and maintenance of the 9-1-1 system. At the State level funds have been set aside for the City of Alameda’s benefit as of September 21, 2016.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This action does not affect the Municipal Code.
ENVIRONMENTAL REVIEW
This item does not require environmental review in that it is not a project within the meaning of the California Environmental Quality Act. CEQA Guidelines, section 15378 (b) (2) and (5) ["Project" does not include continuing administrative activities or administrative activities of government that will not result in a direct or indirect physical change in the environment.]
RECOMMENDATION
Award funding allotment provided by the California Office of Emergency services in the amount of $389,741.75 to AT&T of California for the purpose of acquiring and maintaining a 9-1-1 telephone system with customer premise equipment.
Respectfully submitted,
Paul J. Rolleri, Chief of Police
Financial Impact section reviewed,
Elena Adair, Finance Director
Exhibits:
Exhibit 1 - AT&T Vesta Quote with Verint Logger