Title
Recommendation to Appropriate $11,000 from the Measure B Fund and $11,000 from the Measure BB Fund to Amend the Contract with Ray’s Electric to Increase the Contract Amount by $22,000, Including Contingency, for the Park Street Pedestrian Safety Project for a Total of $458,441. (Public Works 310)
Body
To: Honorable Mayor and Members of the City Council
From: Jill Keimach, City Manager
Re: Recommendation to Appropriate $11,000 from the Measure B Fund and $11,000 from the Measure BB Fund to Amend the Contract With Ray’s Electric to Increase the Contract Amount by $22,000, Including Contingency, for the Park Street Pedestrian Safety Project for a Total of $458,441
BACKGROUND
On May 17, 2016, the City Council awarded a contract in the amount of $436,441 to Ray’s Electric for the Park Street Pedestrian Safety project. This is the final phase of the Park Street streetscape project. This final portion of the project will provide pedestrian improvements at three intersections along the vibrant Park Street business corridor through a collaborative public engagement process. The three intersections are; Park Street at Buena Vista Avenue, Park Street at Pacific Avenue, and Park Street at Lincoln Avenue/Tilden Avenue.
DISCUSSION
The City continues to be satisfied with the services provided by Ray’s Electric. This additional contract amount will cover the following improvements: installation and adjustment of the utility boxes, sidewalk work and crosswalk striping at Park Street and Buena Vista Avenue and additional installation and adjustment of the utility boxes, sidewalk, curb and gutter work and crosswalk striping at Park Street and Lincoln Avenue/Tilden Way. The project will be completed by the end of May 2017. A copy of the contract and first amendment are attached as Exhibits 1 and 2.
FINANCIAL IMPACT
The funds are budgeted in the Capital Improvement Program (Project 91029) - Park Street Pedestrian Safety Project. This project is the final part of the overall Park Street Streetscape Project, which is funded through a combination of Federal Surface Transportation Program (STP) and Transportation, Community and System Preservation (TCSP) Program funds. Caltrans has awarded the City a $283,000 grant from the TCSP Program and the local match for this grant is $153,441 funded through Measure B and BB.
Staff is requesting an authorization to appropriate $11,000 from the Measure B Fund (Fund 215.1) and $11,000 from the Measure BB Fund (Fund 215.11) and to increase the revenue and expenditure budget in the project to cover the cost of the contract. There is no impact to the General Fund.
|
Contract Phase |
Authorized Amount |
Expended to Date |
|
Original Contract |
$436,441.00 |
$433,544.86 |
|
First Amendment (as proposed) |
$ 22,000.00 |
$ 0.00 |
|
Total |
$458,441.00 |
$433,544.86 |
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This project meets the Transportation Element of the City’s General Plan Circulation goal, Plan, develop and maintain a safe, barrier-free and efficient transportation system to provide the community with adequate present and future mobility.
Objective # 4.1.1: Provide for the safe and efficient movement of people, goods, and services and policy 4.1.1.a (1) Continue to identify and improve pedestrian crossings in areas of high pedestrian use where safety is an issue.
ENVIRONMENTAL REVIEW
In accordance with the California Environmental Quality Act (CEQA), this project is Categorically Exempt under the CEQA Guidelines Section 15301(c) - Existing Facilities and 15304(c) - Minor Alterations to Land In accordance with the National Environmental Policy Act, this project is a Categorical Exclusion under 23 Code of Federal Regulations 771.117(c): Activity (d)(2).
RECOMMENDATION
Appropriate $11,000 from the Measure B fund and $11,000 from the Measure BB fund to amend the contact with Ray’s Electric to increase the contract amount by $22,000, including contingency, for the Park Street pedestrian safety project for a total of $458,441.
Respectfully submitted,
Liam Garland, Interim Public Works Director
By,
Virendra Patel, Transportation Engineer
Financial Impact section reviewed,
Elena Adair, Finance Director
Exhibits:
1. Contract
2. First Amendment