Title
Recommendation to Accept the Work of MCK Services, Inc. for Repair and Resurfacing of Certain Streets, Phase 35, No. P.W. 03-16-03. (Public Works 310)
Body
To: Honorable Mayor and Members of the City Council
From: Jill Keimach, City Manager
Re: Recommendation to Accept the Work of MCK Services, Inc. for Repair and Resurfacing of Certain Streets, Phase 35, No. P.W. 03-16-03
BACKGROUND
On June 7, 2014, the City Council awarded a contract in the amount of $2,356,430.63 including contingencies, to MCK Services, Inc. to overlay nine streets and slurry seal two streets with an option to renew the agreement on a year-by-year basis for up to four additional years. This multi-year contract allowed the City to lock-in a contractor during a time when other cities were also looking for street work services and receive competitive pricing on a sizeable job.
On June 18, 2015, the City amended the original contract with MCK Services, Inc. adding an additional $2,356,430.63, including contingencies, to overlay an additional nine streets and slurry seal three streets. On June 2, 2015, the City Council approved the Fiscal Year 2015-17 (FY 2015-17) Capital Budget with $10,000,000 being allocated for pavement management over a two-year period. On June 21, 2016, the City amended the contract again, in the amount of $5,000,000, including contingencies, to overlay 6.43 miles of streets and slurry seal 0.42 miles of streets, throughout the City.
DISCUSSION
The project was complete in accordance with the plans and specifications, and is acceptable to the Public Works Department. The final cost for the second contract amendment, including all extra work orders, is $4,655,537.38.
FINANCIAL IMPACT
The funds for all pavement repair contracts are budgeted in the Capital Improvement Program (Fund 310) Project Number 91610, with funds available from Old Measure B (Fund 215) $400,000, Measure B (Fund 215.1) $6,010,000, Measure BB (Fund 215.11) $2,010,000, Integrated Waste (Fund 274.1) $100,000, Vehicle Registration Fund (VRF) (Fund 288) $1,000,000, and Sewer Service (Fund 602) $480,000, for a total of $10,000,000. There is no impact to the General Fund.
The City Council previously approved the original contract and the contract amendments as presented below:
|
Contract |
Approval Date |
Authorized Amount |
Expended to Date |
|
Original Contract |
6-7-2014 |
$2,356,430.63 |
$2,146,659.03 |
|
1st Amendment |
6-18-2015 |
$2,356,430.63 |
$1,556,209.64 |
|
2nd Amendment |
6-21-2016 |
$5,000,000.00 |
$4,655,537.38 |
|
Total |
|
$9,712,861.26 |
$8,358,402.05 |
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
This project is consistent with the Waste and Recycling Initiative of the Local Action Plan for Climate Protection by requiring recycling of 80% of all construction waste. In addition, the contractor is encouraged to use recycled content in the asphalt concrete.
ENVIRONMENTAL REVIEW
In accordance with the California Environmental Quality Act (CEQA), this project is Categorically Exempt under CEQA Guidelines Section 15301(c), Existing Facilities.
RECOMMENDATION
Accept the work of MCK Services, Inc. for repair and resurfacing of certain streets, phase 35, No. P.W. 03-16-03.
Respectfully submitted,
Liam Garland, Acting Public Works Director
By,
Trung Nguyen, Assistant Engineer
Financial Impact section reviewed,
Elena Adair, Finance Director