Title
Recommendation to Authorize the City Manager, or Her Designee, to Enter into a Memorandum of Understanding (MOU) with the Alameda Unified School District to Accept $78,000 for Crossing Guard Services; and
Recommendation to Authorize the City Manager, or Her Designee, to Execute a First Amendment to Agreement with All City Management Services Incorporated Extending the Term 10 Months and Adding the Amount of $284,486.40 for a Total Contract Amount of $523,501.40 for Crossing Guard Services. (Police 3190)
Body
To: Honorable Mayor and Members of the City Council
From: Jill Keimach, City Manager
Re: Recommendation to Authorize the City Manager, or Her Designee to Enter into a Memorandum of Understanding with the Alameda Unified School District to Accept $78,000 for Crossing Guard Services; and Recommendation to Authorize for the City Manager, or Her Designee to Execute a First Amendment to Agreement with All City Management Services Incorporated Extending the Term 10 Months and Adding the Amount of $284,486.40 for a Total Contract Amount of $523,501.40 for Crossing Guard Services
BACKGROUND
The City of Alameda has provided crossing guard services for the Alameda Unified School District (AUSD) for more than 25 years. According to the California Manual on Uniform Traffic Control Devices (MUTCD), Section 7E.02, cities and counties may designate local law enforcement agencies, the governing board of any school district, or a county superintendent of schools to recruit and assign adult crossing guards to intersections that meet approved guidelines for adult supervision. These guidelines require crossing guards at elementary schools only. The responsibility for implementation and funding of this program in the City of Alameda currently lies with the Alameda Police Department. Twenty-two locations throughout the City are staffed for four hours per school day by 22 part-time crossing guards. The annual budget for the crossing guard program for Fiscal Year (FY) 2017-18 is $284,486.40, with $78,000 of that cost paid for by the AUSD.
DISCUSSION
In FY 2016-17, the City Council approved a contract between the City of Alameda and All City Management Services Incorporated (All City) for crossing guard services. That contract will expire on June 8, 2017. All City has done an outstanding job relieving the Alameda Police Department and other City staff from the responsibility of staffing, hiring, and management of the program.
All City assumed all management responsibilities of the crossing guard program, and absorbed all former employed crossing guards that wanted to continue at their current respective rates of pay or higher. All City’s primary responsibility is to oversee and manage the program and handle virtually all aspects associated with it. All City handles the employees’ timesheets, the hiring of new employees, their background checks, providing immediate coverage at vacant locations if guards fail to come to work, worker compensation claims, etc.
During consideration of the overall cost of the Crossing Guard Program to the Police Department, discussions with the AUSD Superintendent were initiated. AUSD agreed to provide $78,000 toward the cost of the Crossing Guard Program. Since the contract with All City is on a year-to-year basis, the AUSD agreed to amend any future Memorandums of Understanding (MOUs) to split any increase in cost with the city.
FINANCIAL IMPACT
The Alameda Police Department will budget $284,486.40 in contractual services for the Crossing Guard Program for FY 2017-18. The term of the agreement will commence on August 21, 2017 and will end on June 6, 2018. In addition, the Alameda Unified School District has agreed to pay $78,000 towards the costs of the program in FY 2017-18.
MUNICIPAL CODE/POLICY DOCUMENT CROSS REFERENCE
There are no references to school crossing guards in the Alameda Municipal Code.
ENVIRONMENTAL REVIEW
This action is exempt from the California Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section 15061(b)(3).
RECOMMENDATION
It is recommended that the City Council approve the following actions:
1. Authorize the City Manager, or her designee to enter into a Memorandum of Understanding with the Alameda Unified School District to accept $78,000 for Crossing Guard Services; and
2. Authorize the City Manager, or her designee to execute a First Amendment to Agreement with All City Management Services Incorporated extending the term 10 months and adding the amount of $284,486.40 for a total contract amount of $523,501.40 for Crossing Guard Services.
Respectfully submitted,
Paul J. Rolleri, Chief of Police
Financial Impact section reviewed,
Elena Adair, Finance Director
Exhibits:
1. MOU between the City and Alameda Unified School District
2. All City Management 1st Amendment.
3. All City Management contract.