Title
Recommendation to Award a Five Year Contract for an Amount not to Exceed a Total Five Year Expenditure of $1,331,693.33, Including Contingencies, to LandCare USA for Landscape Maintenance of Median Strips and Special Areas (Citywide), No. P.W. 03-17-23. (Public Works 310)
Body
To: Honorable Mayor and Members of the City Council
From: Jill Keimach, City Manager
Re: Recommendation to Award a Five Year Contract for an Amount not to Exceed a Total Five Year Expenditure of $1,331,693.33, Including Contingencies, to LandCare USA for Citywide Landscape Maintenance of Median Strips and Special Areas, No. P.W. 03-17-23
BACKGROUND
The City of Alameda (City) is in need of services from an outside organization to help with landscape maintenance of median strips and special areas. The work consists of general landscape maintenance, irrigation repairs, weed abatement at 90 locations throughout the city and seasonal mulching within the newest bioswales. The maintenance of the medians on Bay Farm Island is performed by the Community of Harbor Bay Isle Owners' Association through a separate contract with the City.
DISCUSSION
On April 4, 2017 the Public Works Department sent out a Request for Bids (RFB) for citywide landscape maintenance of median strips and special areas. To solicit the maximum number of bids and most competitive price, the RFB was provided to 19 separate builders' exchanges throughout the Bay Area, and notices were sent to contractors on the list of qualified contractors maintained by the Public Works Department. The RFB was also placed on the City's web page, and a notice was published in the Alameda Journal. After a bidding period of 29 days, one contractor submitted a bid. The City met the requirements to reach out and solicit the maximum number of bids from competitive contractors. The current contractor, Pacheco Brothers Gardening, Inc. filed for bankruptcy and did not submit a bid for this project. The bid was opened on May 2, 2017...
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